Assistant to Airport Manager - Airport

Employment Opportunities

City of Beverly is an Equal Opportunity Employer

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Title: Assistant to Airport Manager (35 hrs/wk)

Supervisor: Airport Manager

Grade: 4

Union: Beverly Municipal Employees Association

Classification: Non‑Exempt

Summary

Under supervision of the Airport Manager, the Assistant to Airport Manager will perform accounting, payment and billing duties for the Beverly Regional Airport. In addition, assists in maintaining Badge Access Control System, performs secretarial duties such as preparing agendas and minutes for meetings, typing material from rough drafts, and typing correspondence, reports, memoranda, leases and any other documents as may be required as well as acting as a receptionist and bookkeeper.

• Assist the Airport Manager in the reconciliation of accounts receivable, federal and state grant reimbursement requests. This includes Real Estate Leases, Landing Fees, Fuel Flowage Fees, and Land Lease Fees
• Assists the Airport Manager in the grant application process and works closely with the airport consultants.
• Make required entries in MUNIS, and assist the airport manager in analyzing, forecasting, manipulating, recommending, and preparing the annual budget.
• Track the AIP and ASMP project funds for payment and reimbursement. Make payments and request reimbursement for grant monies. Tracks and sends out all grant applications and contracts, works with city departments, MassDOT and FAA on grant status.
• Reconcile all projects and operating expenses on a monthly basis and comply with all record keeping requirements.
• Records and maintains all functions related to airport payroll including entry of time off, tracking overtime, and recording seasonal on‑call hours.
• Acts as a receptionist; fields and directs inquiries from the public via phone, email, or in‑person;
• Handles incoming and outgoing mail and makes trips to the post office, bank, and City Hall.
• Records and maintains all airport accounts receivable and performs other related bookkeeping duties.
• Records and maintains all airport accounts payable and performs other related bookkeeping duties.
• Prepares monthly commission meeting agendas, minutes, reports, and financial statements.
• Attends monthly Airport Commission meetings
• Prepares budget schedule for airport commission approval. Set up budget schedule, hold annual internal budget meeting with manager and mechanics, work with chairman of airport commission.
• Sends out Commission meeting documents to airport stakeholders
• Works with City Clerk to post Commission agendas to the City Calendar
• Maintains airport files.
• Reviews outstanding purchase orders monthly to ensure that encumbrances are properly reflected on the budget reports.
• Reviews budget reports to ensure that budget transfers are completed in a timely manner.
• Compiles and prepares information…