Academic Affairs Coordinator

Salary Range: $52,000.00 To $56,000.00 Annually

The Academic Affairs Coordinator position serves as a key member of the Academic Affairs department, conducting major functions in the Academic Affairs Office and supporting the Dean, Assistant Deans and Academic Affairs staff. This position requires a high level of customer service, strong commitment to student success, demonstrated organizational skills, and attention to detail. This person is often a first point of contact for faculty, staff, and students.

• Maintains and manages all administrative aspects of the Academic Affairs department
• Provides administrative services and manages day-to-day tasks for the office of the Academic Dean
• Handles daily requests from faculty for materials and assistance
• Acts as the clearing house for announcements and faculty professional activities
• Assists in developing and maintaining budgets for the Dean’s office and all academic and administrative programs under the Dean’s purview
• Manages all accreditation documents, correspondence, and activities from the annual reports to the larger Self Study reports prepared for NECHE
• Provides assistance with travel programs, processing applications, making all travel arrangements, developing budgets, counseling students and families, and coordinating the academic components with the Registrar and Bursar
• Collects and maintains dashboard statistics on faculty
• Records and distributes minutes of various faculty meetings
• Assists faculty applying for rank, sabbatical, faculty development funds, and reappointment and, with the Dean, ensures that the proper processes are followed for applications
• Coordinates Showcase and Graduation awards
• Budgets, hires, and schedules works‑study students for the Academic Affairs office
• Schedules and manages course evaluations
• Manages and distributes departmental assessment materials in consultation with the Division Chairs
• Plans, schedules, and manages the end‑of‑semester studio evaluations with data support from Academic Advising
• Collects syllabi for all courses
• Creates full‑ and part‑time faculty contracts each semester
• Collects and organizes end‑of‑term payroll information for faculty stipends
• Collects, maintains, and updates books and material lists for each semester
• Maintains and schedules classroom and conference room space as needed

• Education:
  
  Bachelor’s degree is required
• Experience:
  
  3–5 years of professional administrative experience is required
• Communication and Professionalism:
  Must possess excellent customer service skills, ability to interact with a diverse population of internal and external constituents, operate with discretion, diplomacy, and tact, and show a high level of professionalism and integrity
• Written and Verbal
  
  Skills:
  
  Excellent verbal and written communication skills are essential in this highly visible position
• Initiative:
  Self‑motivated, demonstrates initiative, reacts to tasks with little supervision, and exhibits a flexible, cooperative, and hard‑working attitude
• Personality: A positive attitude and good sense of humor are expected
• Office and Administrative
  
  Skills:
  
  Practical knowledge of Microsoft Word, Excel, and basic computer literacy; database experience is a plus
• Organizational
  
  Skills:
  
  Ability to accomplish multiple tasks, work under pressure, meet deadlines, solve problems, and work independently to meet goals and expectations
• Physical Demands:
  Ability to lift heavy materials (30 lb boxes) and sit or stand for extended periods of time
• Work Conditions:
  Must be able to work additional hours including weekends, evenings, and college events