Distribution and Office Admin

Distribution and Office Admin – Overview

The Distribution and Office Admin plays a vital role in keeping daily operations running smoothly at MP's Beverly, MA office. This position is the backbone of in-office administrative support; managing critical daily workflows, maintaining accurate records, and stepping in as a primary backup resource for payroll distribution activities when the Operations Facilities Coordinator is unavailable due to PTO, absences, or other business continuity needs.

This is a hands-on, in-office role best suited for someone who thrives in a fast-paced environment, takes ownership of their work, and brings strong attention to detail. The ideal candidate is organized, tech-savvy, and capable of managing multiple responsibilities simultaneously; from routine daily reporting to coordinating cross-functional administrative tasks. This is a 100% in-office position located in Beverly, Massachusetts.

Perform daily file imports to MP's bank, ensuring accuracy and timely submission.

Record and enter new cases into Salesforce, maintaining clean and up-to-date records.

Compile and submit end-of-day reporting that captures daily task completion and operational activity.

Provide general administrative support to the Operations team and other internal departments as needed.

Submit weekly new client registration to the bank for processing.

Obtain vendor receipts and submit to online accounts payable system.

Reconcile daily processes against payroll schedule and submit report.

Assist with special projects, process improvement initiatives, and departmental administrative tasks as assigned.

Coordinate collection of ACH authorization forms, banking information, and tax filing authorizations.

Take ownership of the Product Cancellation process as it relates to insurance policy cancellations.

Track cancellation requests, coordinate required actions, and ensure timely resolution.

Maintain accurate records and communicate status updates to relevant internal stakeholders.

Track and coordinate tasks associated with various campaign initiatives, ensuring deadlines are met and progress is documented.

Serve as an organized point of contact for operational follow-up across active campaigns.

Support special projects and process improvement initiatives as assigned.

Complete cross-training on MP's payroll distribution processes, systems, and procedures.

Step in as backup for distribution operations — including printing, packaging, shipping, and distribution of payroll materials — when the Operations Facilities Coordinator is on PTO or otherwise unavailable.

Support business continuity efforts to ensure uninterrupted client service during staffing absences or peak periods.

Daily bank file imports, Salesforce entries, and end-of-day reports are completed accurately and on time — every day.

Insurance policy cancellations are tracked, managed, and resolved without things falling through the cracks.

Campaign tasks are organized, coordinated, and moving forward.

Distribution operations run without interruption when coverage is needed.

Internal teams know they can count on you.

High school diploma required; associate's or bachelor's degree preferred.

2+ years of experience in administrative operations, office coordination, or a related role preferred.

Proficiency in Microsoft Office Suite required — strong Excel skills are a must.

Experience with Salesforce or similar CRM/business systems is a plus.

Exceptional organizational and time-management skills with the ability to juggle multiple priorities.

Strong attention to detail — accuracy in data…