Payroll & Benefits Coordinator

About Tobin Scientific

Tobin Scientific is a leading provider of cold chain, ambient storage, and transport & logistics services for the biopharma industry, and is one of the fastest growing companies in Massachusetts. Serving a diverse array of clients in life sciences, university, government, and more, we re recognized for our expertise in ensuring the safety and security of temperature-sensitive products during transport and storage.

Our cGMP storage solutions are custom-built for the pharmaceutical and biotech industries, managing mission-critical consumables, equipment, raw materials, and finished goods with precision. Nationally acclaimed for laboratory relocation, principal investigator support, and other logistics services, Tobin Scientific s holistic approach and commitment to excellence make us an integral player in life science services.

The Compensation & Benefits Coordinator is responsible for the accurate administration of payroll, compensation, and benefits programs, ensuring compliance, data integrity, and a positive employee experience. This role reports directly to the HR Manager, and partners closely with Finance to support scalable, compliant, and market-aligned total rewards programs.

• Own the weekly payroll processing for 100+ employees, ensuring accuracy, timeliness, and compliance with applicable regulations
• Administer compensation and benefits programs within the HRIS (iSolved), maintaining accurate employee data and records
• Calculate and process bonus and commission payments in accordance with approved plan documents, ensuring accuracy, proper approvals, and timely payout
• Work closely with HR staff to review pay-rate changes and cross-check payroll software accordingly, collaborating with the HR team to address any discrepancies
• Maintain compensation data and support benchmarking and market analysis to ensure competitive and equitable pay practices
• Manage leave administration, including tracking, coordination, and compliance with federal and state leave requirements
• Review and approve employee leave accruals (vacation and sick time) in iSolved
• Administer day-to-day benefits programs, including medical, dental, vision, life insurance, disability, HSA, and 401(k) plans
• Serve as a point of contact for employee questions related to payroll, compensation, and benefits
• Ensure compliance with all federal, state, and local laws related to payroll, compensation, and benefits
• Partner with internal stakeholders and external vendors to resolve issues and improve processes
• Support audits, reporting, and documentation related to payroll and benefits administration
• Ensure timely completion of annual benefits reporting (ACA, 1095, 5500)

• Experience processing payroll and administering benefits for 100+ employees
• Working knowledge of HRIS systems, preferably iSolved
• Strong understanding of employment and payroll-related laws and regulations in Massachusetts; experience with other state laws or remote workforce is a plus
• Experience calculating and administering bonus and commission plans
• High attention to detail with the ability to handle sensitive and confidential information
• Strong organizational, analytical and communication skills

• Unlimited Vacation
• Health
• Vision
• Dental
• Life Insurance:
  Basic and Supplemental
• Long Term Disability
• 401(K) Match
• Weekly Pay
• Referral Program
• 9 Paid Holidays
• Tuition Reimbursement

Tobin Scientific offers a variety of health and well-being benefit programs. Benefit options include medical, dental, vision, 401K, Health Savings Account, accident benefits, life insurance, disability benefits, paid vacation & holidays. Benefits are available the 1st of the month following date of hire.

The annual salary range for this position is as follows:

$60,000 to $70,000 per year

Compensation for roles at Tobin varies based on factors such as office location, role responsibilities, relevant experience, education, and specific skill sets. As required by local law, Tobin provides a reasonable, good-faith compensation range for positions hired in Massachusetts. Actual pay will reflect job-related qualifications, geographic considerations, and other applicable factors.

Inclusion and equal opportunity:
Tobin Scientific is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to creating an inclusive environment for all our employees.

As part of our employment process, candidates may be required to undergo a background check. This may include verification of employment history, education, professional references, and where applicable, criminal background, motor vehicle records, and other job-related screenings. Any background check will be conducted in compliance with all applicable federal, state, and local laws, including the Fair Credit Reporting Act (FCRA).…