Finance Assistant

Job Summary

Reporting to the Head of Finance, the Finance Assistant will work closely with the Senior Finance Officer and the Finance Officer to support the delivery of an effective, accurate and responsive finance function across BHNC. The responsibilities of the role will be as follows:
Accounts payable, invoice management, account set up, reconciliation and closure of accounts, chasing outstanding payments, timely query resolution, receivable, maintaining Quick Books system, bank postings and reconciliation, general ad hoc support. This role requires a flexible, organised and experienced administrator, with excellent communications skills, who is IT literate and who works to a proficient level in excel. Organisation Bexley Health Neighbourhood Care (BHNC) is a GP Federation supporting the 19 Bexley Practices, 4 PCNs, Erith Hospital and Queen Marys Urgent Treatment Centre who are working collaboratively to enhance the health and wellbeing of Bexley residents, covering over 260,000 patients.

• Overall BHNC (inc Bank, Self Employed, ARRS) workforce
• BHNC Finance Provider
• External Stakeholders

• Process and maintain day-to-day finance transactions, including sales invoices, supplier invoices, credit notes, purchase orders, expense claims and payment records.
• Log invoices accurately on Quick Books, ensuring correct coding, VAT treatment, authorisation and supporting documentation are in place before processing.
• Post receipts, payments, bank transactions and other ledger entries on Quick Books to support accurate and timely financial reporting.
• Prepare and process routine, urgent and ad hoc payments in line with BHNC procedures, ensuring suppliers and practices are paid accurately and on time.
• Maintain purchase and sales ledger records, including account set-up, reconciliations, account closure and investigation of discrepancies.
• Carry out bank, supplier statement and ledger reconciliations, escalating variances or unresolved issues to the appropriate member of the finance team.
• Monitor outstanding payments and follow up finance queries with suppliers, practices, budget holders and colleagues to support timely resolution.
• Raise sales invoices and follow up outstanding debtor invoices, liaising with practices, other customers, the ICB, NHS organisations and relevant stakeholders to ensure timely payment and resolution of queries.
• Liaise with budget holders, service leads and each service area to support accurate coding, timely approval of invoices, resolution of finance queries and effective budget monitoring.
• Maintain accurate finance records, systems, databases, filing and audit trails in accordance with BHNC policies, GDPR and information governance requirements.
• Support month-end and year-end processes by ensuring invoices, payments, reconciliations and supporting schedules are complete, accurate and up to date.
• Monitor the accounts inbox, respond to routine finance queries and act as a first point of contact for day-to-day internal and external finance queries.
• Work collaboratively with finance and operational colleagues to ensure accurate, timely and efficient financial processing.
• Identify and highlight opportunities to improve the accuracy, consistency and efficiency of finance processes.
• Support the introduction of agreed finance procedures, system updates and process improvements as required.
• Adhere to Infection Control standards and comply with Health & Safety, Corporate, Clinical and Information Governance requirements.
• To review current ways of working to reduce/eliminate repetition.
• Represent the organisation positively and professionally, behaving as an ambassador by displaying the organisations values and levels of expected professionalism at all times.
• Take responsibility for supporting own development learning and performance.
• This list is not exhaustive, and additional tasks may be required.