Payroll Administrator

Position Summary

The Payroll Administrator is responsible for accurate and timely payroll processing for employees while ensuring compliance with federal, state, and local regulations. The role maintains payroll records, administers payroll-related transactions, responds to employee inquiries, and collaborates with Human Resources, Finance, and management to ensure payroll accuracy and integrity. This professional‑level position requires prior payroll processing experience, with preferred Workday experience.

• Process semi‑monthly payroll in accordance with company policies and applicable regulations.
• Review and validate timesheets, attendance records, overtime, bonuses, commissions, and other payroll‑related data.
• Maintain employee payroll records, including new hires, terminations, pay rate changes, deductions, and direct deposit information.
• Ensure compliance with federal, state, and local wage and hour laws, payroll tax requirements, and reporting obligations.
• Calculate and process payroll adjustments, retroactive pay, garnishments, tax levies, and other special payments or deductions.
• Investigate payroll discrepancies and proactively resolve calculation, processing, and compliance issues.
• Reconcile payroll‑related accounts and assist with month‑end and year‑end closing activities.
• Prepare and distribute payroll reports for management, Finance, and Human Resources.
• Coordinate payroll tax filings and support annual reporting requirements, including Forms W‑2 and other regulatory filings.
• Respond to employee inquiries regarding payroll, taxes, deductions, benefits, and timekeeping issues.
• Assist with payroll audits and provide documentation to internal and external auditors.
• Identify opportunities to improve payroll processes, controls, and system efficiencies.
• Maintain confidentiality of employee compensation and personal information.

• Required: Associate's or Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field, or equivalent experience.
• 4+ years of payroll processing experience.
• Strong knowledge of payroll regulations, wage and hour laws, payroll taxes, and compliance requirements.
• Experience processing payroll adjustments, retroactive payments, garnishments, and other payroll exceptions.
• Ability to identify payroll discrepancies and troubleshoot issues independently.
• Strong organizational skills and attention to detail with a high degree of accuracy.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent analytical, problem‑solving, customer service, and communication skills.
• Preferred: Experience processing payroll within a professional services or consulting environment.
• Experience with Workday Payroll and Time Tracking.
• Experience processing multi‑state payroll.
• Certified Payroll Professional (CPP) certification.
• Knowledge of payroll accounting and general ledger reconciliations.

• Accuracy and attention to detail
• Payroll compliance expertise
• Analytical thinking and problem‑solving
• Initiative and accountability
• Customer service orientation
• Time management and prioritization
• Process improvement mindset
• Collaboration and teamwork

For salaried positions, an annual performance bonus may be available. Additional benefits and perks are offered depending on the position and employment terms.