Payroll Specialist

Description We are looking for a Payroll Specialist to support accurate and timely payroll operations for a university environment in Biddeford, Maine. This Long-term Contract position is ideal for someone who is confident managing end-to-end payroll activities, handling multi-state employee populations, and ensuring compliance with applicable payroll regulations. The role requires strong attention to detail, sound judgment, and hands-on experience using ADP Workforce Now in a high-volume setting.

Responsibilities:

- Process complete payroll cycles for a large employee population with a focus on accuracy, timeliness, and compliance.

- Administer payroll for employees working in multiple states, applying appropriate tax with holdings and jurisdictional requirements.

- Use ADP Workforce Now to maintain payroll records, review transactions, and resolve processing issues efficiently.

- Audit payroll data such as earnings, deductions, taxes, and time-related inputs to identify and correct discrepancies before finalization.

- Respond to payroll-related questions from employees and internal partners, providing clear guidance on pay, deductions, and payroll adjustments.

- Maintain organized payroll documentation and support reporting needs for internal review, reconciliation, and compliance purposes.

- Partner with relevant departments to validate employee updates that affect pay, including new hires, status changes, and terminations.

- Support payroll process improvements and assist with operational changes or system-related updates when needed. Requirements - Demonstrated experience managing full-cycle payroll from data review through final processing and reconciliation.

- Background processing payroll across multiple states with knowledge of related tax and compliance considerations.

- Hands-on proficiency with ADP Workforce Now in a payroll administration setting.

- Experience handling payroll for a workforce of more than 500 employees.

- Strong understanding of payroll practices, wage calculations, deductions, and record accuracy.

- High level of attention to detail with the ability to manage deadlines in a fast-paced environment.

- Effective communication skills and the ability to handle sensitive payroll information with professionalism.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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