Administrative Coordinator, School of Marine and Environmental Programs

Responsibilities

• Handles complex and confidential situations and requests.
• Independently coordinates multiple administrative tasks and projects within prescribed guidelines.
• Assist in departmental budget planning; monitor expenditures and process budget documents.
• Troubleshoots office administration problems and all inquiries and requests related to department.
• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and students.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Performs other related duties as assigned.

• Associate’s degree preferred, plus at least 2‑3 years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
• Excellent interpersonal communication skills with ability to interact with a diverse group of co‑workers, staff and students.
• Intermediate experience in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Ability to multi‑task.
• Basic understanding of clerical procedures and systems such as record‑keeping and filing.
• Ability to work independently.