Executive Assistant to Provost and Senior Vice President Academic Affairs

Position: Executive Assistant to the Provost and Senior Vice President for Academic Affairs
Position Details

Position Information

Position Type
Professional Staff

Faculty Track

Position Title
Executive Assistant to the Provost and Senior Vice President for Academic Affairs

Employment Status
Full Time

Months
12

Campus
Biddeford, ME

Description

The Executive Assistant to the Provost and Senior Vice President for Academic Affairs (SVPAA) serves as the primary administrative partner to the Provost and SVPAA, providing comprehensive support to the Office of the Provost. This role combines high-level executive support, strategic coordination, and operational leadership. The Executive Assistant ensures smooth day-to-day operations, advances key institutional initiatives, and serves as a trusted liaison across the University and with external stakeholders.

This position requires exceptional judgment and the ability to balance strategic responsibilities with hands-on administrative execution.

About the University of New EnglandUNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Benefits Overview

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
• Educational benefits:
  • UNE tuition waiver for employees, spouses, and domestic partners.
  • UNE tuition waiver for dependents of employees with 1 year of full-time service.
  • 50% tuition reduction if less than 1 year of full-time service.

For more information about our outstanding benefits, please visit: UNE Benefits Overview

Responsibilities

• Provide comprehensive, high-level executive support to the Provost and SVPAA, ensuring thorough preparation for meetings, events, communications, and strategic initiatives
• Manage and optimize the Provost and SVPAA's calendar and schedule, triaging and prioritizing requests while balancing competing demands
• Serve as the primary point of contact for internal and external stakeholders, managing communications and representing the Provost's Office with professionalism and discretion
• Facilitate cross-unit collaboration with senior leaders, including deans, associate provosts, and other academic leaders, to advance strategic initiatives and ensure alignment across projects delegated by the Provost and SVPAA
• Track, monitor, and report on institutional initiatives and projects to ensure timely progress toward strategic goals
• Support policy development, institutional planning, and evaluation of academic and administrative processes; identify opportunities to improve administrative workflows to enhance the efficiency and effectiveness of the Provost's Office
• Plan and execute meetings, events, programs, and travel arrangements, including logistics, vendor coordination, and materials preparation
• Oversee daily operations of the Provost's Office, including workflow, internal communications, information management, and administrative processes
• Assist with monitoring budgets, contracts, expenditures, and administrative resources
• Conduct research and prepare reports, correspondence, presentations, and other materials for the Provost and SVPAA
• Exercise strong judgment, discretion, and autonomy in managing priorities, communications, and sensitive information
• Perform additional duties as needed to support the effectiveness and strategic priorities of the Provost's Office

Qualifications

• Bachelor's degree required;
  Master's degree preferred
• 3-5 years of experience in higher education administration, executive support, strategic project management, or a related field
• Experience supporting senior executives or academic leaders in a complex environment…