Project Assistant

Position Details

Position Information

Position Type
Professional Staff

Faculty Track

Position Title
Project Assistant

Employment Status
Full Time

Months
12

Campus
Portland, ME

Description

The Project Assistant provides administrative and operational support to the Rural Health Transformation Program Nutrition Education Program (RHTP NEP). This role assists with coordinating program activities, communications, materials, meetings, and logistics to support successful implementation of grant-funded initiatives. Working under the direction of the Project Director, the Project Assistant supports internal staff, statewide subrecipients, and external partners to help ensure timely progress on program deliverables and compliance with grant requirements.

About The University of New EnglandUNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Benefits Overview

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
• Educational benefits:
  • UNE tuition waiver for employees, spouses, and domestic partners

For more information about our outstanding benefits, please visit: UNE Benefits Overview

Responsibilities

• Coordinate day-to-day administrative and operational activities supporting the RHTP NEP to ensure timely progress on grant deliverables.
• Support implementation of grant activities by coordinating with internal UNE staff, statewide subrecipients, and external partners, escalating issues to senior staff as appropriate.
• Manage inventory, ordering, and distribution of curricula, printed materials, and Nutrition Education Reinforcement Items (NERI), maintaining accurate tracking records.
• Coordinate logistics for statewide trainings, meetings, and events, including preparation and execution of in-person, virtual, and hybrid formats.
• Prepare meeting agendas, assemble meeting materials, attend meetings, and record and distribute accurate meeting minutes.
• Draft, edit, and format routine program communications, reports, manuals, and newsletters using established templates and guidance.
• Assist with creation and maintenance of program materials, including program web content and visual resources, following branding and accessibility standards.
• Compile, organize, and retrieve program data and documentation from digital systems in response to routine and special requests.
• Arrange travel and accommodations for program staff and partners in accordance with University policies and grant requirements.
• Assist the program team in tracking deadlines and documentation related to federal grant requirements to support compliance.
• Maintain adherence to University of New England policies, procedures, and safety requirements.
• Travel to out-of-town trainings or meetings up to 2-3 times per year.
• Perform other related duties consistent with the level and scope of the position as assigned.

Qualifications

• Bachelor's degree required.
• Demonstrated ability to manage multiple tasks and meet established deadlines in a deadline-driven environment.
• Demonstrated proficiency in Microsoft Word and Excel, including the ability to format documents and manage basic spreadsheets.
• Demonstrated written and verbal communication skills sufficient to prepare routine reports, correspondence, and meeting documentation.
• Demonstrated organizational skills, including maintaining records, tracking materials, and coordinating logistics.
• Demonstrated ability to work collaboratively with faculty, staff, external partners, and community organizations.
• Valid driver's license and ability to travel independently to off-site meetings or trainings.

Preferred Qualifications

• Experience supporting grant-funded programs or projects.
• Demonstrated basic graphic design or visual content development skills.
• Experience working with community-based organizations, public agencies, or health-related programs.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or…