Administrative Coordinator, Campus Services

Position Details

Position Information

Position Type
Professional Staff

Faculty Track

Position Title
Administrative Coordinator, Campus Services

Employment Status
Full Time

Months
12

Campus
Portland, ME

Description

The Administrative Coordinator, Campus Services provides comprehensive administrative and operational support to campus service functions, ensuring the efficient day-to-day operation of departmental activities. This role serves as a central point of coordination for administrative processes, financial and operational documentation, records management, and communication with students, faculty, staff, and external partners. The Administrative Coordinator plays a key role in supporting campus operations through strong organizational skills, attention to detail, and proactive coordination across University departments.

The expected pay is $20.82 per hour (annualized to $43,306).

About the University of New EnglandUNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Benefits Overview

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
• Educational benefits:
  • UNE tuition waiver for employees, spouses, and domestic partners.
  • UNE tuition waiver for dependents of employees with 1 year of full-time service.
  • 50% tuition reduction if less than 1 year of full-time service.

For more information about our outstanding benefits, please visit: UNE Benefits Overview

Responsibilities

• Manage and carry out day-to-day departmental administrative operations in support of departmental goals.
• Serve as the primary administrative and reception point of contact for the department, including answering phones, greeting visitors, managing calendars, coordinating meetings, screening correspondence, and handling routine office logistics such as copying and supply ordering.
• Prepare, process, coordinate, and monitor administrative, operational, and financial forms, records, schedules, and documentation, ensuring accuracy, completeness, and timely submission by students, faculty, staff, and external parties.
• Organize, maintain, and update departmental records and files in both electronic and manual systems, including databases, logs, and cross-referenced filing systems.
• Develop, maintain, and utilize computerized record-keeping and data management systems; enter and update data and generate routine and ad hoc reports using standard PC-based software.
• Compile and analyze information from multiple sources to prepare regular and special reports and respond to information requests from supervisors and departmental staff.
• Coordinate bulk and special departmental mailings and communications.
• Perform bookkeeping and financial support functions, including processing budget-related documents, monitoring financial activity, maintaining financial records, and preparing related reports.
• Act as a liaison to students, faculty, staff, parents, and other constituents by explaining policies and procedures, responding to inquiries, coordinating services, and escalating issues as appropriate.
• Collaborate regularly with supervisors, internal University partners, and external organizations to exchange information, coordinate activities, and resolve issues.
• Train, oversee, and provide guidance to student employees and junior staff.
• Perform other related duties as assigned.

Qualifications

• Associate's Degree in business or other appropriate discipline, plus two to three years of relevant administrative experience, or a combination of education and experience…