Receptionist, Administrative​/Clerical

Department of Health and Human Services (DHHS) Office Associate II Opening Date:
July 23, 2026 Closing Date:
August 5, 2026 Job Class Code: 6542 Grade: 13 (Admin Svcs) Salary: $17.73 - $25.53 per hour
* * This is inclusive of a 2.50% recruitment and retention stipend Position Number:

Location:

This recruitment is being conducted for a vacancy located in Biddeford. Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

-ANTICIPATED VACANCY-

This position will provide supportive services by performing varied clerical and administrative tasks within the DHHS District Office. Responsibilities include, but are not limited to:

• Greeting/screening individuals coming into the office and asking questions to determine needs and referring to appropriate employee, unit or office for services;
• Receiving, routing and transferring all incoming calls and documenting all walk in traffic on the electronic walk-in log;
• Troubleshooting equipment and advising others requesting technical assistance;
• Scheduling conference rooms and interview rooms;
• Issuing and tracking visitor access badges;
• Processing outgoing and incoming mail;
• Inventorying and restocking office supplies and equipment;
• Training employees providing coverage for the reception area;
• Other tasks, as assigned that fall within the classification.

Minimum Qualifications:

To qualify for this position, you must have training, education, or experience in office and administrative support work that demonstrates
1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and
2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of:
Office Assistant I, Office Assistant II, and Office Associate I. The background of well-qualified candidate will demonstrate experience in the following areas:

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health through the Maine Center for Disease Control and Prevention, operates two state psychiatric hospitals, and provides oversight to health care providers through the licensing division.

DHHS is the largest executive branch department in Maine, employing over 3,000 people across the state. District Operations is a statewide unit within the DHHS Division of Facilities Management that coordinates facilities operations, performs diverse administrative functions and provides clerical support services to the Department.

For additional information about this position please contact Andrea Ray, Business Manager at , or by email at email

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the…