Administrative Assistant

Administrative Assistant

Our client is seeking a highly organized and customer-focused Admin Assistant to support daily operations through effective vendor management, customer communication, and administrative coordination. This is a critical role within the organization, requiring strong relationship management skills and the ability to work in a fast-paced manufacturing environment.

• Manage and maintain relationships with vendors, suppliers, and customers.
• Coordinate operational activities to ensure timely and efficient workflow.
• Serve as a primary point of contact for vendor and customer inquiries.
• Track and maintain accurate records within company systems and ERP platforms.
• Support process improvements and help streamline operational procedures.
• Assist with Accounts Receivable and collections activities as needed (less than 5% of the role).
• Collaborate cross-functionally to ensure customer and vendor needs are met.

• Minimum of 3 years of experience in a manufacturing environment strongly preferred.
• Experience in logistics, transportation, or related operations is considered.
• Proficiency with Microsoft Office applications (Excel, Outlook, Word, Teams).
• Ability and willingness to learn and utilize Microsoft Dynamics 365 ERP.
• Excellent communication and interpersonal skills with a customer-service mindset.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.

• Experience in the technology industry is acceptable if transferable to a manufacturing setting.

This is an on-site role based in Biddeford, ME.

This is a Contract to Hire position based out of Biddeford, ME.

The pay range for this position is $30.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This position is anticipated to close on Jul 17, 2026.