Mechanical Maintenance Project Manager

Mechanical Maintenance Project Manager

The Mechanical Maintenance Project Manager is responsible for planning, coordinating, and managing the repair, replacement, upgrade, and installation projects in existing UNE facilities, with a primary focus on HVAC, plumbing, hydronic heating and cooling, steam and hot water systems, building automation controls, and related mechanical infrastructure. This position serves as a technical project manager within Facilities Management and supports reliable building operations, preventive maintenance, energy efficiency, and code compliance of mechanical infrastructure.

The role works closely with the facility managers, maintenance staff, contractors, engineers, vendors, and stakeholders to identify mechanical system needs, develop scopes of work, coordinate repairs and upgrades, and ensure projects are completed safely, efficiently, and with minimal disruption to university operations. This position supports mechanical capital renewal and deferred maintenance planning, budgeting, prioritization, and execution in coordination with Facilities leadership, Campus Planning, vendors, and other campus stakeholders.

Manage mechanical installation, repair, replacement, and upgrade projects in existing facilities, including HVAC equipment, plumbing systems, steam, hot water, hydronic heating and cooling, pumps, valves, piping, domestic hot water, fuel systems, and related building systems. Assess mechanical system issues, develop scopes of work, obtain pricing, coordinate contractors, and oversee project completion. Track project budgets, expenditures, schedules, contractor performance, work quality, documentation, and closeout requirements.

Provide technical direction and support to Mechanical Maintenance staff on complex HVAC, plumbing, boiler, controls, and mechanical system issues. Coordinate with outside contractors, service vendors, engineers, fuel suppliers, and material suppliers to support campus mechanical operations and special projects. Support regular inspections of mechanical systems to identify needed maintenance and repair work. Maintain accurate records of maintenance work, project activity, equipment history, inspections, and closeout documentation.

Assist with training and onboarding of new maintenance staff as needed. Review drawings, specifications, equipment documentation, proposals, and contractor recommendations related to mechanical systems. Monitor project progress, contractor performance, work quality, safety practices, schedules, and budgets. Assist with planning for aging infrastructure, deferred maintenance, equipment replacement, energy conservation, and mechanical system improvements. Perform other duties as assigned.

Candidates must meet one of the following qualification pathways:
Project Management, Education, and Experience Pathway:
Some post-secondary education or related training in construction management, project management, engineering, facilities management, or a related field and Five or more years of experience managing mechanical installation, repair, replacement, facilities maintenance, capital renewal, or deferred maintenance projects; or an equivalent combination of education, training, and experience. Experience should include coordinating mechanical scopes of work, contractors, vendors, schedules, budgets, shutdowns, materials, documentation, and project closeout in existing commercial, campus, health care, institutional, or similar facilities.

Technical, Trade, and Mechanical Systems Pathway:
Five to ten years of relevant technical training and experience in HVAC, plumbing, boilers, hydronic systems, building controls, mechanical maintenance, facilities maintenance, or related building systems, including demonstrated experience coordinating mechanical installation, repair, replacement, upgrade, or maintenance projects involving contractors, vendors, schedules, materials, shutdowns, documentation, and technical trades in an existing commercial, institutional, higher education, health care, or similar facilities environment.

Candidates qualifying under this pathway must hold at least one of the following licenses or certifications:
Maine Oil Burner License, Journeyman or Master. Maine Propane and Natural Gas License, preferably with large equipment endorsement. EPA Refrigerant Certification, preferably Universal. Boiler Engineer or Boiler Operator License. Additional trade licenses, technical certifications, manufacturer training, or project management certifications may also support qualifications when relevant to university needs.

Preferred Qualifications:

Broad base of technical knowledge and skills related to heating, ventilation and air conditioning system installation, maintenance and repair, as well as general plumbing. Experience estimating, scheduling, coordinating, and documenting maintenance work and mechanical projects. Ability to lift and carry up to 50 pounds, and perform various physical activities including crouching,…