Foundation Specialist

Foundation Specialist

Job no: 497585
Work type: Staff
Location: Big Rapids, MI 49307
Categories: Staff, Clerical

Position Title: Foundation Specialist

Location: Big Rapids (Main Campus)

Department:
71400 - AVP Advancement

Advertised Salary: $24.79 per hour. Hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement

Benefits:

Comprehensive benefits package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position.

Clerical Tech Association (CTA)

FLSA: Non-Exempt

Temporary/Continuing: Continuing

Part-Time/Full-Time: Full-Time

Union Group: Clerical-Technical Association (MEA-NEA)

Term of Position: 12 Month

At Will/Just Cause: Just Cause

Summary of Position: Serves as a key point of contact for the Foundation and Advancement Team, while providing administrative support for the Associate Vice President for Advancement/Executive Director of The Ferris Foundation, the Director of Leadership Giving/Associate Director of The Ferris Foundation, and philanthropy officers. Position requires a significant degree of decision-making and independent action. Interacts with tact and diplomacy with the campus community, vendors, donors, community members and other University constituents.

Position reports to the Associate Vice President for Advancement/Executive Director of The Ferris Foundation.

Position Type: Staff

Required Education: Bachelor's degree

The listed requirements are representative of the knowledge, skills, and/or abilities required. Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered. Equivalency for education: two years of full-time, related work experience equals one year of education.

Required Work Experience: Three years of relevant work experience at the leadership level.

Experience with computer software applications, preferably Microsoft Office and a customer/donor database.

Required Licenses and Certifications: Valid Driver's License

Physical Demands:

• Office Environment
• Moving
• Reaching
• Sitting
• Twisting
• Driving
• Pulling/Pushing
• Repetitive movement
• Standing

Additional Education/Experiences to be Considered:

Essential Duties/Responsibilities: 1. Provide responsible, independent administrative support for the Associate Vice President/Executive Director of The Ferris Foundation, and the Director of Leadership Giving & Relationships/Associate Director of The Ferris Foundation.

2. Coordinate and manage various office tasks, including budgeting assistance, to ensure smooth department operations.

3. Communicate effectively and promote a positive image of University Advancement and The Ferris Foundation.

4. Coordinate a variety of duties for University Advancement in which discretion and/or judgment is required.

5. Manage executive calendars, including scheduling meetings, appointments, and travel arrangements

6. Receive information in various forms and determine the appropriate method of processing.

7. Provide positive interactions with donors, external and internal constituents, and staff at all levels operating with courtesy and professionalism.

8. Create, maintain, and update files and recordkeeping systems.

9. Disseminate information that may require explanation and interpretation of established university and departmental policies and procedures, and direct individuals to sources of additional information.

10. Manage multiple and rapidly changing priorities to meet the needs of the office.

11. Prepare and process office documents such as purchase orders, contracts/service agreements and all documents for travel requests and expense reports for Associate VP for Advancement/Executive Director of The Ferris Foundation and Director of Leadership Giving/Associate Director of The Ferris Foundation.

12. Independently answers inquiries from a variety of internal and external sources, providing explanation and interpretive information on policies, practices, and procedures.

13. Requests, searches, retrieves, and analyzes information from a variety of sources, both internal and external, and compiles it in a usable format. Compile data and produce materials for presentations and proposals.

14. Compose,…