Disbursments Specialist

Position: Disbursments Specialist 1
Disbursments Specialist 1

Job no: 497874
Work type: Staff
Location: Big Rapids, MI 49307
Categories: Staff, Clerical

Position Title: Disbursments Specialist 1

Location: Big Rapids (Main Campus)

Department:
56300 - Disbursement Office

Advertised Salary: $20.45 pursuant to the FSU and CTA/MEA-NEA Agreement

Benefits:

Comprehensive benefit package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position.

Clerical Tech Association (CTA)

FLSA: Non-Exempt

Temporary/Continuing: Continuing

Part-Time/Full-Time: Full-Time

Union Group: Clerical-Technical Association (MEA-NEA)

Term of Position: 12 Month

At Will/Just Cause: Just Cause

Summary of Position: Support the Finance department, focusing on Accounts Payable with additional responsibilities in expense management, purchasing card administration, and their respective software applications.

Position Type: Staff

Required Education: Satisfactory completion of two years of post-secondary study in accounting and/or office administration or equivalent experience.
The listed requirements are representative of the knowledge, skills, and/or abilities required. Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of related work experience equals one year of education.

Required Work Experience: One year of work experience using ERP systems
Intermediate-level experience in the Microsoft 365 suite of applications with a focus on Excel.

Required Licenses and Certifications:

Physical Demands:

• Office Environment
• Moving
• Reaching
• Sitting
• Repetitive movement
• Standing

Additional Education/Experiences to be Considered: Fundamental accounting understanding/bookkeeping.

Experience with integrated ERP systems.
Candidates with expertise in the Banner Finance-Accounts Payable module and Concur Expense Management Software administration are preferred.

Essential Duties/Responsibilities:
• Monitor phone and email correspondence for designated contact areas.

• Maintain and assemble data into and from University systems. Utilize data to prepare
reports, lists, and tables using spreadsheet and word-processing applications.

• Provide fundamental customer service and escalation as needed.

• Research, answer, or refer inquiries from campus stakeholders regarding policy and
procedure. Support compliance and enforcement efforts.

• Maintain the confidentiality of sensitive information.

• Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically.

• Special project support.

• End-user policy compliance, assistance, and support for the expense management system and purchasing cards.

• Day-to-day student management and training.

• Maintenance of Accounts Payable, Purchasing Cards, and Concur measures for decision- making, efficiency, and optimization.

• Process & Data ownership of Accounts Payable, including:
o Data entry
o Validation
o Payment Disputes
o Returned payments
o Vendor interaction
o 1099 reporting

• Full participation in optimizing the Accounts Payable, Concur, and Purchasing Card
processes.

• Support critical Disbursements RFP submission, Card Services, and Expense Management.

• Webpage and Ferris
360 management for Accounts Payable and Disbursements. •

• Carries out responsibilities in accordance with university policies and applicable laws.

• Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically.

• Support, promote, and develop university student enrollment and retention initiatives.

• Any other duties assigned within the position classification area.

Marginal Duties/Responsibilities: Train and support clerical, student, or adult part-time employees.

Skills and Abilities:
• A positive, solution-focused attitude.

• Excellent time management and organization skills.

• Exceptional written and verbal communication skills.

• A focus on customer service that is reliable and proactive under pressure.

•…