Administrative Assistant to Dean

Position: Administrative Assistant to the Dean
The Administrative Assistant to the Dean provides responsible, independent, and complex administrative support to the Dean and the College. The individual in this role coordinates and assists with managing office operations, financial and personnel processes, communication flow, and event planning. In addition, they serve as a liaison for the dean's office across university departments, ensure the timely completion of administrative tasks, and support college priorities and initiatives.

At all times, they maintain a high level of confidentiality and professionalism in all aspects of the role. This position reports to the dean of the college.

The anticipated start date for this position is August 2026; however, this is an estimate and may be revised if needed. The selected candidate for this position must be authorized to work in the United States at the time of hire without employer assistance or sponsorship now or in the future. The university will not assist with any F-1 EADs, OPT, H-1 B, etc.

Position Type:
Staff Required

Education:

Bachelor's Degree.

Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of full-time related work experience equals one year of education. Required

Work Experience:

· Full-time work experience in an administrative setting.

* Proficiency with Microsoft Office Suite.

* Demonstrated ability to communicate effectively. Required Licenses and

Certifications:

Physical Demands:

* Office Environment

Additional Education/Experiences to be Considered:
· Experience working in higher education.

* Experience with financial analysis and budget monitoring.

* Experience working with sensitive or confidential matters.

* Proficiency with enterprise resource planning (ERP) or customer relationship management (CRM) software systems (e.g., Banner, Page Up, Concur)

* Prior supervisory experience

* Previous work experience in a health care or business environment. Essential Duties/Responsibilities:
Administrative Support:

* Manage the day-to-day operations of the Dean's Office.

* Actively monitor and assist in meeting Academic Affairs requirements and deadlines.

* Schedule meetings, maintain calendars, and coordinate travel arrangements.

* Prepare and proofread reports, correspondence, agendas, minutes, and other documents.

* Actively engage in the development or maintenance of both digital and hardcopy filing systems.

* Maintain organized records and ensure accuracy and attention to detail in all administrative processes.

* Assist with policy development and compliance, and related college procedures.

* Respond to inquiries from varied stakeholders (e.g., faculty, staff, students, external entities) related to college information such as established policies and procedures.

* Support the college's staffing and personnel functions to include posting submissions and assisting search committees;
Work with the Provost's Office, HR, Position Control, and Payroll to coordinate hiring process requirements.

* Assist in preparations for accreditation reporting

* Assist and coordinate college budgeting processes.

* Carry out responsibilities in accordance with university policies.

* Participate in continuous process improvement efforts including utilizing new technology and documenting best practices.

* Support college and university initiatives.

* Perform additional duties for the college consistent with all responsibilities within the dean's office.

Personnel and Supervision:

* Support the College's staffing and personnel functions, including position control, recruitment, onboarding, PAF processing, and personnel record maintenance.

* Offer professional support, coaching, and provide training, guidance, and direct supervision to CT employees and academic unit leadership.

* Collaborate with assistant/associate dean(s), department chairs, directors, or heads to understand and support employee assignments and work expectations.

* Coordinate sensitive administrative tasks such as human resource or legal matters.

* Maintain open lines of communication and resolve challenges in accordance with university policies and collective bargaining agreements.

* Work closely with academic unit leadership to align day-to-day CT employee assignments with operational needs.

* Facilitate regular performance reviews in collaboration with academic unit leadership.

* Foster a collaborative working environment by maintaining consistent and transparent communication across units.

* Assist with addressing conflicts and performance concerns using an objective and inclusive approach, guided by HR policy and procedures.

* In cooperation with Human Resources, assist with screening, interviewing, and selecting for hire applications for vacant positions within the area(s) of supervision, pursuant to university policies and procedures and state and federal laws and guidelines.

Events and Projects:

* Organize and coordinate college-level and student…