Degree Works Specialist

Degree Works Specialist

Job no: 497860
Work type: Staff
Location: Big Rapids, MI 49307
Categories: Administrative, Staff

Position Title: Degree Works Specialist

Location: Big Rapids (Main Campus)

Department:
61200 - Registrar

Advertised Salary: $45,000-$47,500. Salary commensurate with education, experience, and other requirements.

Benefits:

Comprehensive benefits package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position.

Admin / Admin Temp Benefit Plans

FLSA: Exempt

Temporary/Continuing: Continuing

Part-Time/Full-Time: Full-Time

Union Group: N/A

Term of Position: 12 Month

At Will/Just Cause: Just Cause

Summary of Position: Primary responsibilities include programming for Ferris' degree audit platform, MyDegree (Degree Works by Ellucian). This position scribes curricular changes, generates reports, reviews curriculum proposals, and provides customer service related to MyDegree. This is a full-time, continuing position.

The selected candidate for this position must be authorized to work in the United States at the time of hire without employer assistance or sponsorship now or in the future. The university will not assist with any F-1 EADs, OPT, H-1 B, etc.

Position Type: Staff

Required Education: Bachelor's degree.

Required Work Experience: Two years of professional work experience in an office setting.

Required Licenses and Certifications:

Physical Demands:

• Office Environment
• Moving
• Reaching
• Sitting
• Twisting
• Pulling/Pushing
• Repetitive movement
• Standing

Additional Education/Experiences to be Considered: Demonstrated work experience in higher education using an enterprise software program. Familiarity with academic advising and student records. Exposure to post-secondary curriculum processes and procedures.

Experience with Degree Works or other degree audit platforms in the test environment. Knowledge of Ferris general education requirements.

Essential Duties/Responsibilities:
• Work collaboratively across the institution to program Degree Works using the Ellucian scribing language to scribe academic program and technical requirements.

• Analyze and troubleshoot system problems concerning degree audits.

• Review current processes, evaluate, and implement changes for improvement.

• Provide assistance to faculty, staff, and students, and serve as a liaison to other key departments for degree audit evaluations for all degree programs.

• Maintain records (e.g. logs, notes, correspondence, memoranda, and reports) to ensure accurate, efficient, and effective operation of the automated degree audit system.

• Assist in creating of documentation and training materials to assist faculty & staff on Degree Works

Specific Duties .

• Serve as the Scribe for all academic programs and curricular changes in collaboration with the RAM team (Registrar's Office, Academic Affairs, & MyDegree).

• Interact with Academic Affairs, the University Curriculum Committee, IT personnel, and degree program representatives to create accurate degree audits for all Ferris State University degree programs, minors, and certificates.

• Participate in the work of the MyDegree Advisory Board, especially the testing procedures.

• Maintain functional knowledge of Ferris curriculum/graduation requirements, including general education requirements.

• Follow all procedures as outlined in the Degree Works Configuration & Release documentation manuals.

• Maintain confidentiality of student records in compliance with the Family Education Rights and Privacy Act (FERPA).

• Stay current with new releases of MyDegree by researching scribe techniques, participating in the Ellucian E-Commons, and other activities that keep Ferris' scribing current.

• Generate Transit reports to identify which academic programs use courses affected by curriculum proposals.

• Update and maintain the MyDegree departmental website.

• Assist in the monitoring of the MyDegree departmental e-mail and respond to questions as needed.

• Assist in answering the MyDegree support line and assists users as needed.

• Maintain the Academic Affairs Check sheet Repository by creating and uploading the correct and current check sheets for each program and adding new…