Foundation Specialist
Listed on 2026-08-08
-
Management
Education Administration, Administrative Management -
Administrative/Clerical
Education Administration, Administrative Management
Foundation Specialist
Location:
Big Rapids (Main Campus)
Department: AVP Advancement
Advertised Salary: $24.79 per hour. Hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement
Benefits:
Comprehensive benefits package (health care, vacation, etc.)
FLSA:
Non-Exempt
Temporary/Continuing:
Continuing
Part-Time/Full-Time:
Full-Time
Union Group:
Clerical-Technical Association (MEA-NEA)
Term of Position: 12 Month
At Will/Just Cause:
Just Cause
Summary of Position:
Serves as a key point of contact for the Foundation and Advancement Team, while providing administrative support for the Associate Vice President for Advancement/Executive Director of The Ferris Foundation, the Director of Leadership Giving/Associate Director of The Ferris Foundation, and philanthropy officers. Position requires a significant degree of decision-making and independent action. Interacts with tact and diplomacy with the campus community, vendors, donors, community members and other University constituents.
Position reports to the Associate Vice President for Advancement/Executive Director of The Ferris Foundation.
Position Type:
Staff
Required
Education:
Bachelor's degree
Required
Work Experience:
Three years of relevant work experience at the leadership level. Experience with computer software applications, preferably Microsoft Office and a customer/donor database.
Required Licenses and
Certifications:
Valid Driver's License
Physical Demands:
Office Environment, Moving, Reaching, Sitting, Twisting, Driving, Pulling/Pushing, Repetitive movement, Standing
Additional Education/Experiences to be Considered:
Essential Duties/Responsibilities:
- Provide responsible, independent administrative support for the Associate Vice President/Executive Director of The Ferris Foundation, and the Director of Leadership Giving & Relationships/Associate Director of The Ferris Foundation.
- Coordinate and manage various office tasks, including budgeting assistance, to ensure smooth department operations.
- Communicate effectively and promote a positive image of University Advancement and The Ferris Foundation.
- Coordinate a variety of duties for University Advancement in which discretion and/or judgment is required.
- Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
- Receive information in various forms and determine the appropriate method of processing.
- Provide positive interactions with donors, external and internal constituents, and staff at all levels operating with courtesy and professionalism.
- Create, maintain, and update files and recordkeeping systems.
- Disseminate information that may require explanation and interpretation of established university and departmental policies and procedures, and direct individuals to sources of additional information.
- Manage multiple and rapidly changing priorities to meet the needs of the office.
- Prepare and process office documents such as purchase orders, contracts/service agreements and all documents for travel requests and expense reports for Associate VP for Advancement/Executive Director of The Ferris Foundation and Director of Leadership Giving/Associate Director of The Ferris Foundation.
- Independently answers inquiries from a variety of internal and external sources, providing explanation and interpretive information on policies, practices, and procedures.
- Requests, searches, retrieves, and analyzes information from a variety of sources, both internal and external, and compiles it in a usable format. Compile data and produce materials for presentations and proposals.
- Compose, draft, proofread, and edit correspondence, reports, meeting minutes, and other material.
- Assist in planning major events/meetings.
- Act as a backup for administrative work pertaining to the Ferris Foundation Board of Directors.
- Coordinate correspondence for Associate Vice President/Executive Director of The Ferris Foundation and Director of Leadership Giving/Associate Director of Ferris Foundation.
- Respond to donor inquiries and follow up with appropriate responses.
- May supervise student workers.
- Serve as liaison within and outside the University with a variety of constituents.
- Work with a variety of confidential documents and…
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