Assistant Director of Housing Facilities

Assistant Director of Housing Facilities

Location:

Big Rapids (Main Campus)

Department:
Housing and Residence Life

Advertised Salary: 71,025.00

Benefits:
Comprehensive benefit package (health care, vacation, etc.)

FLSA:
Exempt

Temporary/Continuing:
Continuing

Part-Time/Full-Time:
Full-Time

Union Group: N/A

Term of Position: 12 Month

At Will/Just Cause:
At Will

Summary of Position:
The Assistant Director of Housing Facilities oversees all maintenance, repairs, renovations, and key activities. Whereas university Facilities Management staff provide custodial and maintenance functions, this position will coordinate departmental needs related to housing facilities, specifically setting priorities, managing assets, and overseeing other facility-related activities. The selected candidate for this position must be authorized to work in the United States at the time of hire without employer assistance or sponsorship now or in the future.

The university will not assist with any F-1 EADs, OPT, H1B, etc.

Position Type:
Staff

Required

Education:

Bachelor's Degree

Required

Work Experience:

Five years of related work experience with two years specifically in a University Housing setting.

Required Licenses and

Certifications:

Physical Demands:
Office Environment Bending Carrying Moving Reaching Sitting Twisting Balancing Driving Lifting Pulling/Pushing Repetitive movement Standing

Additional Education/Experiences to be Considered:
Master's Degree Experience in project management; experience in developing, implementing and automating workflow processes; experience in higher education or similar industry.

Provide leadership of the residence hall, apartment, and suite system for facility management.

Serve as the main communication channel between HRL and the Facilities Management department for all facility and grounds-related items.

Process and track all facility maintenance requests, work orders, and purchase orders for housing-related facilities.

Reviews health, safety, and cleanliness issues in all housing facilities, interacts with both the housing and facilities teams to facilitate corrective action.

Conduct regular walking and driving tours of all housing facilities and grounds; facilitate the appropriate action needed to address findings.

Submit, review, and track work orders to assure quality control and cost consistency. Prepare reports regarding work order completion and costs.

Work with facilities management and housing team to ensure buildings are ready for opening, closing, and programmatic needs. This includes room preparation, common-area repair and cleaning, and room/apartment/suite turnover, including painting, furniture replacement, and maintenance.

Provide subject matter expertise for facility-related topics such as facilities maintenance best practices, safety, and accommodations within the halls, suites, and apartments.

Manage all key/lock/access control processes within housing, including access control, key ordering, lock changes, key distribution, physical key security, key/access control audits, and communications with university facilities management, locksmith shop, and university IT.

Serve as the functional subject matter expert for the automated access control system.

Provide troubleshooting and assist in resolving facility, IT, and related complaints routed through HRL.

Prepare feedback for campus partners regarding customer satisfaction and quality of work in a report format each semester.

Responsible for maintaining department vehicles and golf carts.

Maintain an inventory of all housing assets, including vehicles, cell phones, furnishings, and equipment. Maintain a perpetual plan for maintenance, repair, and replacement for all assets.

Serve as a member of the HRL leadership team. This responsibility may include responding to escalated calls in the evenings and on weekends in an on-call rotation. This responsibility will include coming to campus as needed for situations such as fire, student health emergency, and facility emergencies. During major emergencies, all staff may be asked to report to campus.

Demonstrates an understanding of working relationships with students, faculty, staff, and community members.

Actively train all staff on facility management, including charge slips, responding to facility emergencies, and other facility-specific responses.

Serve as subject matter expert for the security camera system used in the housing buildings

Actively create preventative maintenance and long-term plans for housing facilities

Help to provide leadership and vision to Housing and Residence Life

Assist with central office management

Operates a university or personal vehicle safely while carrying out job responsibilities. Will authorize, pursuant to university policies and procedures, a driving record check, and will meet the driving authorization requirements through the course of employment in a position where you are authorized to drive a vehicle as part of your duties.

Carries out responsibilities in…