Administrative Assistant

West Texas Centers is seeking a motivated and detail-oriented individual for the position of Administrative Assistant within the IDD Services Division. This position works under the direct supervision of the Director of IDD Services and provides clerical, billing, payroll, and administrative support for the division.

• Rewarding and supportive work environment
• Health insurance
• Paid holidays
• Generous paid time off
• Employee assistance program

• Provide administrative support to the Director of IDD Services
• Prepare reports, letters, meeting minutes, and statistical reports
• Maintain tracking files and organize departmental records
• Answer telephone calls and route messages professionally
• Manage office supplies and documentation
• Process and monitor HCS and TxHmL billing functions
• Review billing reports for accuracy and compliance
• Track client movement and maintain updated records
• Compile and process vocational payroll activities
• Coordinate with HHSC, HCS, and TxHmL authorities as needed
• Develop and submit required reports and documentation
• Maintain accurate payroll and billing systems

• Strong organizational and multitasking abilities
• Excellent communication and clerical skills
• Experience with billing, payroll, bookkeeping, or administrative support
• Knowledge of Microsoft Office programs including Word and Excel
• Ability to maintain confidentiality and accuracy
• Strong attention to detail and time management skills

Position Requirements:

Must be 18 years old

High School Diploma or GED

Must have a valid Texas Driver License and an acceptable driving record

Must pass background check and drug screening