Administrative Assistant

Job Summary

ESFM Administrative Assistant – Full time position located at Medtronic, 880 Technology Boulevard, Billerica, MA 01821.

Schedule:

Monday through Friday, hours may vary. Second shift. One Saturday shift per month may be required. Online applications accepted.

• Answer telephones and direct inquiries in a professional, client-centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, students  parents, and supervisor.
• Complete and maintain accurate and up-to-date records of students eligible for free and reduced-priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment, verify pricing against bid specifications, and ensure there are no discrepancies.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim forms for reimbursement.
• Assist in the preparation of end-of-month financial reports.
• Attend in-service and safety meetings as required.
• Maintain a clean and safe work environment; perform duties safely.
• Performs other duties as assigned.

Two to five years of prior janitorial or custodial experience is preferred. One to two years of prior supervisory or lead experience is preferred.

Associates are offered a range of benefits including Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits (including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program); and for full-time positions, Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, and Flexible Spending Accounts (FSAs).

Compass Group is an equal opportunity employer. We are committed to treating all applicants and associates fairly based on abilities, achievements, and experience, without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Applications are accepted on an ongoing basis. ESFM maintains a drug-free workplace.