Accounting Operations Coordinator

As our Accounting Operations Coordinator
, you are a key contributor to our financial day‑to‑day operations. This hands‑on, cross‑functional role involves managing the full cycle of our accounting processes. We operate with a “clean books” philosophy, so your focus will be on maintaining financial integrity—tracking revenue (AR), processing payments for vendors and creators (AP), and keeping our accounts perfectly reconciled. You’ll be a key resource for the entire office, ensuring data is entered accurately, GAAP standards are met, and our financial operations run smoothly.

This is a full‑time, in‑office role based at our headquarters in Bozeman, MT.

• Accounts Receivable (AR):
  Create and verify invoices, handle daily cash management (including bank deposits), and post entries to the sub‑ledger. Stay in close contact with our Licensing team and clients to follow up on outstanding payments, using your best judgment on late fees or collection efforts.
• Accounts Payable (AP):
  Process business transactions and double‑check data for vendor payments. Ensure daily and monthly royalty payments to our creators are accurate and sent on time.
• Reconciliation
  :
  Conduct regular reconciliations of bank statements and customer accounts to keep internal records aligned with financial reality.
• Interdepartmental Collaboration
  :
  Work closely with Sales and other teams to keep accounts updated, resolve discrepancies, and maintain a professional, helpful flow of information across the company.
• Reporting & Compliance
  :
  Generate reports needed for financial analysis and keep our records organized and ready for audits.
• Special Projects
  :
  Take on specific departmental projects and help the Head of Accounting find ways to make our processes more efficient.
• All‑Hands Mindset
  :
  Contribute to our overall success by jumping in on extra tasks or special projects as needed—no task is too small.

• Technical Comfort
  :
  Power user in Excel and comfortable with accounting databases. Manipulate data, build reports, and navigate spreadsheets with ease.
• Clear Communication
  :
  Communicate clearly and respectfully with creators, clients, and teammates, even about difficult topics such as late payments.
• Sharp Eye for Detail
  :
  Strong analytical thinking; enjoy digging into data to find and correct errors.
• Experience
  :
  Preferably at least 2 years of bookkeeping or AR/AP experience, but a quick learner who can master our specific workflows is also welcome.
• Education
  :
  Associate’s or Bachelor’s degree in Accounting, Finance, or Business is preferred.
• Basic GAAP Knowledge
  :
  Solid working understanding of Generally Accepted Accounting Principles.
• Presence
  :
  Capable of regular, reliable, and timely attendance in the Bozeman office; in‑person collaboration is essential.

The role requires sitting, using hands for repetitive motions, talking, and hearing in an office environment. Intermittent interruptions are typical. Occasional standing, walking, and lifting up to 20 pounds may be required. Routine use of computer equipment, phones, copiers, and calculators for 6–8 hours daily is necessary. You must climb/descend stairs in an emergency.

Viral Hog is an equal‑opportunity employer and will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.

Viral Hog