Accounting Specialist

Job Title:

Accounting Specialist

Department (3 letter code): ACC

Reports to:

Corporate Accounting Manager

FLSA Status:
Exempt

FLSA Status:
Non-Exempt

Supervisory Responsibilities:

Yes

Supervisory Responsibilities:

No

Travel:
No

Revision date:
September 2026

We are seeking a detail-oriented and highly organized Accounting Specialist to perform a wide range of administrative and operational tasks. This role is essential to ensuring efficient processes, accurate record-keeping, and effective communication within the organization. The ideal candidate is proactive, resourceful, and comfortable managing multiple priorities in a fast-paced environment.

Position located at the KOA Corporate Headquarters in Billings, Montana. Full Time, M-F.

• Track, review, and maintain financial documents and records, including franchisee financial statements, invoices, account reconciliations, and supporting documentation.
• Manage franchise financial reporting processes, including monitoring incoming emails, responding to requests, uploading financial documents to Teams/shared drives, reviewing submitted financials, and updating master tracking spreadsheets.
• Review and approve Concur expense reports for accuracy, including amounts, dates, coding, supporting documentation, and other required information prior to payment.
• Monitor outstanding Concur expense reports and approvals and communicate with employees and approvers regarding submission deadlines.
• Prepare and submit personal and assigned expense reports as needed.
• Assist with vendor setup and maintenance, including obtaining and maintaining W9 forms, verifying vendor and remittance information, and requesting updated documentation as needed.
• Assist with maintaining franchise and campground information, including new locations, ownership changes, effective dates, and related vendor or parent/child record updates.
• Assist with 1099 reporting and documentation, including reviewing newly added vendor payments and maintaining required supporting documentation in shared drives.
• Prepare and process campground billing refund requests, invoicing, check requests, contributions, and other assigned financial transactions.
• Process and maintain daily deposit documentation, including scanning, filing, and ensuring records are retained in accordance with established retention requirements.
• Perform assigned account reconciliation activities, including balance reconciliation checks, account reviews, discrepancy research, and follow-up.
• Complete recurring accounting entries and reporting, and other assigned monthly accounting tasks.
• Assist with capital-related accounting activities, including capital invoice retrieval, reporting, assigned stock activity, and related tracking.
• Assist with vehicle title registration, toll distribution, and related administrative processes.
• Monitor and maintain operational and financial tracking spreadsheets, including financial caps, expense reporting, reconciliations, and other assigned data.
• Provide general accounting and administrative support, including sorting and distributing mail, document retention and shredding, mailroom orders, gift card requests, office supplies, front desk coverage, and other departmental needs.
• Coordinate meetings, lunches, and team activities as requested; attend accounting team meetings, document key discussion points, and track follow-up items.
• Support special projects and process changes, including franchisee financial reporting initiatives, system transitions, and other accounting department projects.
• Perform other accounting and administrative duties as assigned based on departmental needs.
• Follow sound bookkeeping and accounting practices
• Follow departmental approval policies of payables
• Maintain security of PCard and other banking information
• Handle interactions with other departments with professionalism and open communication
• Update and maintain written procedures
• Report concerns or issues as they arise for quicker solutions
• Help maintain a team atmosphere within the department by helping achieve our department initiative

• This job description is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

• High school diploma or GED
• 2+ years of bookkeeping/accounts payable experience
• Proficiency in MS Office,…