Accounting Specialist

Accounting Specialist

Kampgrounds of America, Inc. (KOA) is the world's largest network of privately owned campgrounds and the leader in outdoor hospitality. KOA has 500+ locations across the United States and Canada including a mix of franchised and company-owned parks (OAK). Founded in 1962, the mission of KOA is "connecting people to the outdoors and each other," and those who represent the brand share the values of being family-oriented, passionate, entrepreneurial, customer-focused, and innovative.

At KOA, we believe the outdoors is fun and for everyone. We are committed to having an environment where all are treated with dignity and respect. We strive to:

• intentionally create a sense of community and belonging for our guests, employees and franchise partners
• continually educate ourselves and expand our knowledge to foster an inclusive and supportive environment
• sustain a culture that promotes diversity of thought and experiences
• ensure everyone has the ability to experience the outdoors and that our facilities are accessible to all
• drive change in our company and industry through action and implementation

We are seeking a detail-oriented and highly organized Accounting Specialist to perform a wide range of administrative and operational tasks. This role is essential to ensuring efficient processes, accurate record-keeping, and effective communication within the organization. The ideal candidate is proactive, resourceful, and comfortable managing multiple priorities in a fast-paced environment.

Position located at the KOA Corporate Headquarters in Billings, Montana. Full Time, M-F.

Essential Duties and Responsibilities:

• Track, review, and maintain financial documents and records, including franchisee financial statements, invoices, account reconciliations, and supporting documentation.
• Manage franchise financial reporting processes, including monitoring incoming emails, responding to requests, uploading financial documents to Teams/shared drives, reviewing submitted financials, and updating master tracking spreadsheets.
• Review and approve Concur expense reports for accuracy, including amounts, dates, coding, supporting documentation, and other required information prior to payment.
• Monitor outstanding Concur expense reports and approvals and communicate with employees and approvers regarding submission deadlines.
• Prepare and submit personal and assigned expense reports as needed.
• Assist with vendor setup and maintenance, including obtaining and maintaining W9 forms, verifying vendor and remittance information, and requesting updated documentation as needed.
• Assist with maintaining franchise and campground information, including new locations, ownership changes, effective dates, and related vendor or parent/child record updates.
• Assist with 1099 reporting and documentation, including reviewing newly added vendor payments and maintaining required supporting documentation in shared drives.
• Prepare and process campground billing refund requests, invoicing, check requests, contributions, and other assigned financial transactions.
• Process and maintain daily deposit documentation, including scanning, filing, and ensuring records are retained in accordance with established retention requirements.
• Perform assigned account reconciliation activities, including balance reconciliation checks, account reviews, discrepancy research, and follow-up.
• Complete recurring accounting entries and reporting, and other assigned monthly accounting tasks.
• Assist with capital-related accounting activities, including capital invoice retrieval, reporting, assigned stock activity, and related tracking.
• Assist with vehicle title registration, toll distribution, and related administrative processes.
• Monitor and maintain operational and financial tracking spreadsheets, including financial caps, expense reporting, reconciliations, and other assigned data.
• Provide general accounting and administrative support, including sorting and distributing mail, document retention and shredding, mailroom orders, gift card requests, office supplies, front desk coverage, and other departmental needs.
• Coordinate meetings, lunches, and team activities as requested; attend accounting team meetings, document key discussion points, and track follow-up items.
• Support special projects and process changes, including franchisee financial reporting initiatives, system transitions, and other accounting department projects.
• Perform other accounting and administrative duties as assigned based on…