Process Scheduler & Timekeeper

• Process Scheduler & Timekeeper at a growth-oriented energy company.
• Play a critical role in keeping operations running smoothly while working in a collaborative environment
• Excellent opportunity to build transferable skills and long-term growth.
• Reporting to the Operations Excellence Leader, you’ll be responsible for ensuring the accurate and timely processing of employee schedules, timekeeping records, and wage data for the Process Department.

Key activities include:

• Maintain and update daily and future work schedules for department personnel.
• Process attendance and staffing information for day and night shifts, ensuring accurate and timely updates for supervisors.
• Monitor and reconcile timekeeping records to ensure accurate reporting of hours.
• Review and process timekeeping adjustments, retroactive entries, and wage or progression changes in payroll and HR systems.
• Track attendance, progression, and compensation changes in accordance with policy and contractual requirements.
• Coordinate vacation coverage, shift swaps, and leave scheduling in compliance with applicable guidelines.
• Support annual vacation planning, including verification of accrued and carryover balances and communication with employees and HR.

Administrative & Reporting

• Generate and distribute recurring staffing, scheduling, and operational reports.
• Maintain scheduling updates, coverage status, and team communications using various systems and email.
• Verify and submit employee forms and requests related to pay, scheduling, and progression.
• Provide administrative support for training coordination, projects, and site initiatives.
• Order and maintain departmental supplies and resources as needed.
• Track and maintain accurate expense, cost, and project-related records.
• Deliver responsive and professional internal customer service to supervisors and staff.
• Communicate scheduling and timekeeping updates with HR, management, and supervisory teams.
• Support large projects and operational events by coordinating schedules across multiple work groups.
• Participate in site activities and employee engagement initiatives.
• Respond to inquiries in a timely manner and ensure continuity of work during transitions or coverage changes.

Note:

This description is intended to give you a general overview of the position. Additional responsibilities and opportunities may be identified based on current business needs.

Qualifications

To meet the basic qualifications for this role, you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship.

• High school diploma or a GED equivalent required
• One year of experience in timekeeping, scheduling, or payroll administration (preferably supporting 50+ employees) is required.
• One year of experience with Dayforce or comparable timekeeping/payroll software required.
• Experience in an industrial, operations, or refinery environment preferred.
• Strong organizational, analytical, and communication skills.
• High attention to detail and accuracy in data entry and reporting.
• Proven ability to work independently with minimal supervision.
• Demonstrated ability to plan and manage multiple priorities effectively.
• Familiarity with HR, payroll, or process management systems.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Must maintain confidentiality and accuracy in all HR/payroll-related data.
• Able to adapt to schedule modifications and urgent requests as needed.
• Overtime may be required based on department workload.

About Us

At Par Pacific, we own and operate market-leading energy and infrastructure businesses in logistically-complex markets. We have built a team of oil and gas industry veterans and subject matter experts to lead our organization with an entrepreneurial spirit and a collaborative, problem solving approach. We bring our diverse strengths and motivation to complex markets where we seek out diamonds in the rough.

As a nimble, growing organization, we actively pursue new opportunities with corporate financing know-how, respond to local market demands, and adapt to changing external environments.

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