Executive Administrative Assistant

Overview

Rocky Mountain College invites applications for the position of Executive Administrative Assistant within the Student Life Division. This full‑time, exempt position provides high‑level administrative support to the Executive Vice President/Dean of Student Life and serves as a central resource for communication, scheduling, event coordination, and office operations. The successful candidate will demonstrate professionalism, strong organizational skills, and a commitment to supporting a student‑centered campus environment.

• Provide primary administrative support to the EVP/Dean of Student Life.
• Assist students, faculty, staff, and visitors.
• Schedule appointments and direct individuals to appropriate resources.
• Manage calendars, coordinate meetings, prepare agendas, minutes, and supporting documents.
• Operate the campus switchboard and perform daily office tasks including word processing, data entry, proofreading, and filing.
• Coordinate major Student Life events (Orientation, Yule Log Dinner, Study‑Break Breakfast, Commencement).
• Process requisitions, purchase orders, check requests, expense reports, and credit card transactions.
• Produce , issue parking permits, maintain related databases, and process fines and fees.
• Submit work orders and manage room reservations for campus spaces.
• Utilize mail merge for bulk communications and event materials.
• Hire, train, schedule, and supervise work‑study students; manage payroll time clock.
• Serve as recording secretary for Board of Trustees committees.

• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• High level of professionalism, confidentiality, and discretion.
• Customer service orientation and interpersonal effectiveness.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Ability to operate a telephone switchboard and learn campus systems.
• Ability to work independently and collaboratively.

• Minimum one year of administrative or office experience required.
• College degree preferred.
• Experience in higher education or student services preferred.
• Experience supervising student employees is beneficial.

Competitive salary based on experience. In addition, Rocky Mountain College offers a comprehensive benefits packet, flex time off, and tuition remission.

Qualified applicants may apply by submitting a letter of interest, resume, a list of three professional references, and the Rocky Mountain College Staff Application via email at jobs or by mail to:
Human Resources, Rocky Mountain College, 1511 Poly Drive, Billings, MT 59102. The position is open until filled.

Rocky Mountain College is a small private liberal arts institution focused on academic success and personal growth. Founded in 1878, the college is the oldest in Montana and commits to excellence and openness to all points of view. The campus occupies approximately 60 park‑like acres in a residential section of Billings, Montana. Billings offers all the benefits of a city with small‑town Montana hospitality.

Rocky Mountain College is an Equal Opportunity and affirmative action employer and is strongly and actively committed to diversity within its community. Persons of diverse ethnic backgrounds are encouraged to apply.

Job code: EX‑7110982D
Job type:
Full‑time