Records Clerk

Description

Receives, records, checks, indexes and files a variety of assigned public records; does related work as required.

• Assists members of the general public with the research of public records, performs searches and abstracts of records as requested and demonstrates to department users how they can search records themselves;
• Determines fees, records, files, signs and certifies records and documents for customers as requested;
• Makes certified copies of birth and death certificates, determining if the person requesting them meets established requirements and filling out affidavits of correction, parental acknowledgments and legitimating of birth;
• Makes computer entries of documents through direct data entry, file transfers and optical scanning as required;
• Operates standard office machines, including cashiering stations, credit card terminals, computers, copiers, and other equipment as necessary.

Minimum Qualifications

• Graduation from high school or G.E.D.; and
• One (1) year’s experience in the performance of detailed secretarial duties, including customer service tasks and detailed record keeping and maintenance; or
• Any equivalent combination of education and experience.

Desired

• Experience in a Clerk & Recorder’s Office, Land Records Office or Title Company.

Required

• Required to pass notary training within 6-month probationary period and maintain a notary public designation in the State of Montana.
• Must pass a criminal and driving background check and meet any County-specific employment eligibility standards.

• Employer paid health insurance, which includes dental and pharmacy benefits
• Employer paid life insurance, short-term disability and long-term disability
• State of Montana PERS retirement
• Vision plan coverage
• 457 deferred compensation plans and ROTH plans
• Flexible spending accounts, dependent care accounts, limited purpose accounts and health savings accounts (HSA)
• Education assistance program
• EAP - Employee Assistance Program
• Weight Management program
• Annual wellness screenings
• Paid holidays
• 12-days sick leave per year
• 3-weeks' vacation your first year!

Part-time employees who work a minimum of 20 hours per week receive benefits on a pro-rated basis.