Administrative Assistant

Executive Office Assistant

This position is located at our Billings MT, Downtown Tower.

What's Important to You We know your career is just one aspect of a meaningful, complex, and demanding life. That's why we designed our compensation and benefits package to provide employees and their families with as much choice as possible.

• Generous Paid Time Off (PTO) in addition to paid federal holidays.
• Child Care Assistance Program for eligible dependent(s).
• Exercise reimbursement program for employees.
• The health and happiness of the places we call home matter to us. Learn a little more about what we do for the communities we serve and why we want YOU to be a part of it.

We encourage you to apply. Reach for what you want and tell us why your work ethic and willingness to learn make you a natural fit for #Team First Interstate .

Greets and welcomes guests to the Executive Office; assumes administrative responsibility for projects that may be complex and/or involve bank-wide impact. May provide assistance with special projects. Requires professionalism, confidentiality, initiative and good judgment. Position may be found in several different departments. Applies advanced skills for the position. Has varied and somewhat complex duties and tasks. Resolves most questions and problems and refers only the most complex issues to higher levels.

Works under minimal supervision.

• Front Desk Coverage – welcoming and directing customers.
• Greets customers and clients to the department in person, over the phone and via e-communications; establishes a quality customer experience through a courteous attitude and professional appearance.
• Clerical and organizational assistance of department correspondence, handling mail, scanning, and other administrative duties.
• Support processes and assist in preparation of documents to support business activities.
• Operate PC using one or more software programs to generate documents, coordinate meetings, conferences, presentations, travel arrangements, and perform other routine administrative work.
• Organize and coordinate department functions as requested.
• Order and maintain supplies; arrange for equipment maintenance.
• Design, construct and edit PowerPoint presentations.
• Process invoices for payment.
• Perform other duties as assigned.

• Must have excellent interpersonal skills in order to interface in person and via telephone.
• Must have the ability to work independently and to prioritize projects/responsibilities.
• The position requires flexibility, as priorities change and as needs arise to assist other department colleagues.
• Strong organizational skills and attention-to-detail are required.
• Ability to communicate effectively.
• Ability to work well with co-workers.
• Ability to properly prioritize workload and remain adaptable under pressure.
• Computer skills essential.
• Computer experience with PowerPoint a must;
  Internet, Word and Excel required.
• Knowledge or experience with Access preferred.
• Ability to pay attention to detail required, especially in time-sensitive and pressure situations.
• Looking for a professional, self-driven/motivated, pleasant individual who is committed to insuring that our clients always come first.

• High School Diploma or general education degree (GED) required
• 1-3 years of administrative support experience preferred

• Dexterity of hands/fingers to operate computer keyboard and mouse
  - Frequently
• Lifting
  - Occasionally (up to 10 lbs)
• Sitting
  - Frequently
• Overtime
  - Subject to business need
• Noise Level -
• Typical Work Hours - M-F (8-5)
• Regular and Predictable Attendance
  - Required