Administrative Assistant

Administrative Assistant supports the different branches and departments s position will work collaboratively with other administrative support personnel to provide necessary infrastructure support throughout the company.

• Schedule meetings and send meeting reminders to assure participation. Take notes at meetings and relay notes to meeting participants.

• Assist in activity, event and training logistics and coordination.
• Assist staff with expense receipts and invoices for payment.
• Maintain, update and enhance project databases.
• Assist supervising staff in submitting reports. Develop and assure staff awareness of report/progress deadlines.
• Assist NADC and BUIHWC teams in ordering materials and supplies.
• Draft new forms as requested and assist with employee records.
• Assist team in preparing regular reports and presentations.
• Organize, store and print project documents as directed.
• Make travel arrangements.
• Primary contact for answering phones.
• Update and ensure compliance with organizational/clinic policies and procedures.
• Provide and assist staff and partners with IT, social media, and software technical assistance.

• High School Diploma or equivalent.
• Two year of experience in administrative support.
• Organizational and time-management skills, with ability to
• Familiarity with office equipment, Microsoft Office applications, social media and IT and office equipment.
• Knowledge of office & organizational/clinic policies and procedures
• Strong written and oral communication
• Ability to work in a team environment, picking up tasks as needed and without direct supervision.

• Problem-solving attitude with an eye for detail
• Knowledge of 12 federally recognized tribes in Montana and local Native American population through work experience, academic background, and/or training.

• Frequently sitting, with continuous full use of hands in repetitive hand motion, such as typing.
• Clear vison, as well as speak and hear with normal conversations.
• Requires high attention to detail with frequent deadlines and internal and external social interaction.
• Regular lifting, moving and carrying items 5-30 pounds. Occasionally lifting items up to 75 pounds.
• Work is primarily in an office environment. Must be able to work within an office/clinic/at-home setting, with flexibility to change settings as needed.
• Work hours are generally Monday through Friday, 8AM-5PM.