Executive Assistant Administration

You’ll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet® Recognition consecutively since 2006.

And you’ll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine!

You can make a difference here.

Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital. Learn more about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality.

We provide a comprehensive and competitive benefits package to all full- and part-time employees (minimum of 20 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more.  for more information or download the Employee Benefits Guide .

Billings Clinic is proud to be recognized for nursing excellence as aMagnet®-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years.  to learn more!

All new employees must complete several pre-employment requirements prior to starting.  to learn more!

GENERAL ADMINISTRATION - 100.8695 (BILLINGS CLINIC CLINIC)

req
12626

Shift: Day

Employment Status:
Full-Time (.75 or greater)

Hours per Pay Period: 1.00 = 80 hours every two weeks (Exempt)

Starting Wage DOE: $27.69 - 34.61

Provides administrative support for the Senior Executive Team. Coordinates and administers programs, projects and/or processes to support key strategies, project facilitation and prioritization.

• Assists the Senior Executive Team, Leadership and other physician leaders and staff in various professional capacities on a daily basis. Works with minimal supervision. Takes appropriate action during the presence and absence of Senior Leadership staff members utilizing initiative and judgment to ensure all matters requiring attention are addressed promptly and effectively, or are brought to the attention of a member of the Senior Leadership Team.
• Coordinates and maintains appointment calendars, arranges executive level meetings preparation of meeting notices, agendas, and presentation materials. Takes notes and transcribes minutes for various physician/administrative meetings Responsible for timely distribution.
• Maintains physician employment files and contracts. Coordinates physician performance review processes and paperwork for first year physicians, and direct reports. Assists with data gathering, data compilation, and formatting.
• Assists in supporting a wide variety of programs, projects, committees.
• Coordinates special events committee meetings, conferences and/or retreats as appropriate. Develops plans, budgets, and presentations, arranges for speakers and CEUs, monitors invoices and expenses and maintains expenses within agreed upon budget.
• Assists in the preparation and control of records, statistics and reports regarding business operations. May participate in various budget related activities. Performs data gathering and analysis for coordination of various projects requiring independent judgment. Composes, drafts and prepares correspondence and reports.
• Answers multi-line telephone and screens incoming calls and assists caller or walk-in traffic whenever possible or…