Project Assistant

General Responsibilities

This role can be filled in either of our Intermountain Regional offices:
Salt Lake City, Boise, Great Falls, or Billings.

• Provide project delivery support including document control and administration, project tracking, quality and consistency, and drafting communications to ensure a great client experience.
• Assist project/program manager with resource management and assignment.
• Partner with financial analysts/accountants to collect and enter information for tracking project/program details such as timelines, budgets, schedules, proposals, contracts, deliverable dates, etc., in applicable process systems.
• Assist the project team with drafting report deliverables and proposal deliverables.
• Support fee estimate and change order management with financial analysts/accountants and the project team.
• Perform data entry and updates to documentation and systems including Terra Net and CRM.
• Support management of project Work in Progress (WIP), invoicing, and Accounts Receivable (AR).
• Answer operational questions regarding Terracon client programs and system use.

• Provide document control for projects per established processes to ensure adherence to quality standards and project/program requirements.
• Provide administrative support to project team, Operations, National Accounts or Sectors.
• Update and maintain project/program details in spreadsheets or other tracking systems (timelines, budgets, schedules, proposals, deliverable dates, etc.).

• Provide updates to project/program team leaders on client deliverables and project status, including subtask timelines and deliverable dates, financials, and other areas as needed.
• Assist with updates to Terra Net and/or CRM.
• Partner with financial analysts/accountants to support proposal and project registration setup.
• Assist with updates to Program Manual or related documents.
• Assist project/program leadership with client communication plans.
• Track and communicate project milestones.
• Prepare specific written report sections and associated drawings and attachments.
• Draft proposals and fee estimates for standard or routine projects.
• Draft, track and maintain project change orders.
• Perform project registration and invoicing tasks as needed.
• Maintain inventory of contracts for each project and ensure signed contract is on file.
• Prepare requests for information responses regarding design changes.
• Assist with utility locating services and clearances.
• Perform engineering support tasks (drawings, directives for proposed boring and test pit locations and plans, boring and test pit logs, coordination of drilling, field classification of soil and rock samples).
• Schedule and communicate with the client regarding project report status and delivery schedule.

• Maintain and update project-level Compass, as applicable.
• Provide training and coaching to operational project managers and team members on the use of Compass to enhance the client experience.

• Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Maintain quality standards on all projects.
• Perform other duties as assigned.

• High school diploma and minimum of 2 years’ related experience.
• Associate or bachelor’s degree in related field preferred.
• Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable).
• Fluent in Microsoft Office applications.
• Valid driver’s license with acceptable violation history may be required.