Academic Counselor

Position Information

NBAPOSN Title

Working Title
Academic Counselor

Brief

Position Overview
The individual in this position serves multiple roles as outlined in the Duties and Responsibilities section and is an integral member of the MSUB Office of TRIO Programs (OTP). While part of the broader OTP team that serves approximately 2,000 individuals annually, this position is primarily based at the City College Campus and provides direct support to 140 City College students annually.

The individual plays a key role in promoting student retention, persistence, graduation, and successful transfer through comprehensive academic and personal support services.

The person in this role is expected to demonstrate and uphold MSUB's commitment to continuous quality improvement by actively supporting institutional initiatives, participating in program enhancement efforts, and maintaining effective working relationships with University and City College faculty, staff, administrators, advisors, and students.

They will ensure adherence to U.S. Department of Education regulations, TRIO Student Support Services (SSS) grant requirements, and institutional policies; maintain compliance with FERPA, Section 504 of the Rehabilitation Act, and the ADA; and assist the Associate Director of the City College SSS program in monitoring and interpreting regulatory changes to maintain continuous compliance and uphold the integrity of TRIO operations.

Some evening and weekend hours are required to meet program and student needs. Continuation of this position is contingent upon ongoing federal funding, and the individual may be assigned other duties as necessary to support program goals and institutional priorities.

Position Number

Department
Office of TRIO Programs

Division
Student Affairs

Appointment Type
Professional

Contract Term
Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA
Exempt

Union Affiliation

FTE
1.0

Benefits Eligible

Compensation
Hourly

Salary
Salary range of $23.00 to $25.00 hourly, commensurate with experience, education, and qualifications.

Contract Type
LOA

If other, please specify

Recruitment Type
Open

Position Details

General Statement
Montana State University Billings is a preferred employer in the region-WE WANT YOU!

The following are reasons why you should join our team:

Work-life balance
Holidays-10 paid holidays per year and 1 Floating Holiday
Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)
Sick Leave - Earned at an accrual rate of .0416125 for each hour in pay status.
Employee and Dependent Tuition Waiver
Opportunities to engage in professional development opportunities
Committed to employee wellness and access to a robust Employee Assistance Program
Medical Benefits that are robust and affordable
Visit MUS Benefits to learn more about our benefit package including:
Medical, Vision, and Dental
Life Insurance and Long Term Disability are incorporated into our benefits.
Learn more about our retirement benefits at MUS Retirement.

Opportunities for career growth and a variety of career paths
Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.
Beautiful campus environment that features our MSUB Mile walking path

Duties and Responsibilities
Marketing and Communications
Will serve on the Office of TRIO Programs (OTP) marketing and communications team.

Student Mentoring and Support
Provides academic and personal mentoring to TRIO City College Student Support Services (CC SSS) participants, promoting student success, retention, graduation, and transfer. Assists with academic planning, time management, goal setting, and navigating college processes like course registration and accessing campus and community resources.
Delivers workshops on academic success, financial literacy, and related topics, often in collaboration with OTP and other MSUB offices, while connecting students to appropriate support services. Serves as a key contact for students seeking academic, personal, or career-related assistance and makes referrals to campus resources such as counseling, tutoring, financial aid, and career services.
Maintains confidential records in compliance with program and federal requirements, supports the OTP recruitment into TRIO programs and orientation, and collaborates in planning and delivering academic success programs like Summer Bridge and winter sessions, including curriculum development, Canvas content, scheduling, and participant communication.
Data and Reporting:

Collects data related to student participation, satisfaction, and outcomes. Works with the City College SSS Associate Director and OTP leadership on reports to assess program effectiveness and identify areas for improvement in collaboration lab oration and Outreach Works closely with faculty, advisors, and other MSUB departments to identify student needs and promote available services.

Assists with Administrative Support of the TRIO SSS at City College…