Lead Mechanical Planner Alky

Mechanical Planner – HF Alkylation Unit

The Mechanical Planner is responsible for planning and coordinating maintenance and turnaround activities for fixed and rotating equipment within the HF Alkylation Unit. This role develops detailed work packages, estimates labor and materials, coordinates internal and contractor resources, ensures strict compliance with refinery safety standards, and supports unit reliability throughout pre-turnaround, turnaround, and post-turnaround phases. The Mechanical Planner plays a key role in schedule optimization, cost and project controls, and effective communication between operations, maintenance, and contractor teams.

• Plan and coordinate mechanical maintenance and turnaround activities for fixed and rotating equipment within the HF Alkylation Unit.
• Develop detailed work packages that clearly define scope, labor requirements, materials, tools, and safety considerations.
• Estimate labor hours, materials, and other resources required for planned work and support cost control and project controls processes.
• Review and vet work scope with contractors during the pre-turnaround phase to ensure schedule readiness and clarity of expectations.
• Report pre-turnaround work progress to the turnaround team and highlight work that is at risk of extending beyond the pre-turnaround window.
• Participate in shift turnover meetings by zone during turnaround, and attend late work review and risk review meetings as scope changes or discoveries occur.
• Steward the late work and risk review processes, coordinating with contractors and turnaround leadership to manage changes effectively.
• Assist in tracking and reporting progress against target milestones, using earned value, KPIs, and reporting tools to monitor performance.
• Monitor job progress in the field and initiate the removal of barriers that impede the safe, efficient, and effective execution of work.
• Ensure Primavera P6 schedule updates are accurate by performing field checks on reported progress and validating schedule data.
• Own the execution of the schedule and make optimization decisions to maintain or improve turnaround performance.
• Receive job packs and three-day look-ahead schedules, and translate them into clear priorities for execution teams.
• Drive team priorities to minimize negative schedule float and protect critical path activities.
• Ensure all work is fully understood and executed in accordance with safety, health, and environmental rules and regulations.
• Assign work to qualified craft personnel, ensuring appropriate skill sets are matched to job requirements.
• Complete face-to-face shift handovers, discussing safety issues, required actions, prior shift progress, and priorities for the next shift, including critical path work.
• Support Level 3 confined space entry pre-entry meetings, and provide deviation review and coordination as needed.
• Routinely attend contractors' toolbox meetings at the start of each shift to reinforce safety, quality expectations, and work priorities.
• Assist in mechanical readiness activities for Management of Change (MOC) and Pre-Startup Safety Reviews (PSSR).
• Audit field work execution against the schedule to verify compliance with planned scope, safety standards, and quality requirements.
• Coordinate execution of late work requests and discovery work through the risk review system.
• Serve as a primary contact for resource conflict decisions, balancing workforce allocation across competing priorities.
• Support contractor demobilization efforts in collaboration with turnaround management, including workforce reporting and approval of skill set changes.
• Aid in the safe removal of assets from the site during post-turnaround activities, maintaining clear communication with contractors and turnaround leadership.
• Contribute to contractor performance evaluations following turnaround completion, providing input on safety, quality, schedule adherence, and overall execution.

• Proven experience as a mechanical planner or similar role in a refinery, petrochemical, or heavy industrial environment.
• Strong background in planning and coordinating maintenance and turnaround activities for mechanical equipment, including fixed and rotating assets.
• Proficiency with planning tools and systems such as Maximo or equivalent computerized maintenance management systems.
• Experience with turnaround planning and execution, including pre-turnaround, turnaround, and post-turnaround phases.
• Knowledge of cost control and project controls practices, including tracking progress against milestones and budgets.
• Ability to work with Primavera P6 or similar scheduling software to manage detailed turnaround schedules.
• Familiarity with earned value management, key performance indicators (KPIs), and reporting tools for monitoring project performance.
• Solid understanding of refinery safety, health, and environmental standards and the ability to enforce them in the field.
• Strong communication skills, with the ability to lead shift handovers, toolbox…