Collections Specialist

Location: Billings, MT (Downtown Tower)

Role Overview: The Collections Specialist is responsible for the daily collection of payments on assigned delinquent accounts by reviewing documentation and system information, contacting customers by telephone and/or written correspondence, and arranging repayment schedules to minimize loss to the bank.

• Generous Paid Time Off (PTO) in addition to paid federal holidays
• Child Care Assistance Program for eligible dependents
• Exercise reimbursement program for employees

• Work assigned queues to collect delinquent accounts through phone calls or written correspondence
• Negotiate payment arrangements with customers to bring accounts current
• Document collection activity and maintain accurate records, notes, and comments within the collection system
• Generate delinquency and/or collection letters in accordance with established guidelines
• Collaborate with customers on repayment programs
• Respond to customer inquiries, requests, and issues in a timely manner
• Process payments
• Perform skip tracing, as needed, to locate updated customer contact information
• Prepare and submit loan accounting system maintenance requests
• Prepare and submit change‑in‑terms requests
• Work closely with investors and/or insurers to resolve delinquencies (mortgage) as necessary
• Handle NSF checks and other returned payments
• Perform insurance claim processes (e.g., letters of guarantee, reamortization) and may assist customers with filing GAP claims
• Stay current on investor, insurer, and regulatory policy changes
• Maintain delinquency ratios in accordance with established goals
• Establish and monitor hardship agreements, as needed
• Provide cross‑training and training on processes and procedures for new employees
• Perform other duties as assigned or required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High School Diploma or General Education Degree (GED) required
• 1‑3 years experience in collections and/or customer service activities preferred
• Possesses computer skills, including proficiency in Microsoft Word, Excel, and Outlook
• Demonstrates initiative and sound judgment, with strong oral and written communication skills, including facilitation
• Ability to prioritize work and remain adaptable under pressure
• Strong time management and organizational skills
• Ability to appropriately elevate issues requiring problem‑solving and decision‑making
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence
• Ability to communicate effectively in front of groups of customers or employees
• Strong interpersonal skills with a team‑oriented mindset
• Ability to meet deadlines
• Ability to resolve simple to complex issues with minimal supervision
• Ability to interpret a variety of instructions provided in written, oral, diagram, or schedule form
• Demonstrates an understanding of applicable federal regulations, policies, and procedures related to debt collection, as well as regulatory and/or investor requirements

• Dexterity of hands/fingers to operate computer keyboard and mouse
• Frequent lifting—occasionally (up to 10 lbs)
• Sitting—frequent
• Overtime—subject to business need
• Noise level—moderate
• Typical work hours—M-F (8‑5)
• Regular and predictable attendance required

In compliance with the Americans with Disabilities Act, the company provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. If you require accommodation in the job application process for a posted position, please contact us Monday through Friday, 8 am to 5 pm MST at .

First Interstate Bank is an equal opportunity employer committed to a diverse workforce and a barrier‑free employment process. Employment is based solely on an individual's merit and qualifications directly related to the position. We do not discriminate on the basis of race, color, religion, national origin, ancestry, pregnancy status, sex, age, marital status, disability, medical condition, or any other characteristics protected by law.

All applicants must pass pre‑employment screenings including a background check. First Interstate Banc System participates in E‑Verify which will require new employees to verify their identity and employment eligibility through the internet‑based system operated by the Social Security Administration (SSA) and the Department of Homeland Security (DHS).

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