Scheduling Supervisor; FTE

Position: Scheduling Supervisor (1.0 FTE)
You'll want to join Billings Clinic for our outstanding quality of care, exciting environment, interesting cases from a vast geography, advanced technology and educational opportunities. We are in the top 1% of hospitals internationally for receiving Magnet Recognition consecutively since 2006.

And you'll want to stay at Billings Clinic for the amazing teamwork, caring atmosphere, and a culture that values kindness, safety and courage. This is an incredible place to learn and grow. Billings, Montana, is a friendly, college community in the Rocky Mountains with great schools and abundant family activities. Amazing outdoor recreation is just minutes from home. Four seasons of sunshine!

You can make a difference here.

About Us

Billings Clinic is a community-owned, not-for-profit, Physician-led health system based in Billings with more than 4,700 employees, including over 550 physicians and non-physician providers. Our integrated organization consists of a multi-specialty group practice and a 304-bed hospital. Learn more about Billings Clinic (our organization, history, mission, leadership and regional locations) and how we are recognized nationally for our exceptional quality.

Your Benefits

We provide a comprehensive and competitive benefits package to all full- and part-time employees (minimum of 20 hours/week), including Medical, Dental, Vision, 403(b) Retirement Plan with employer matching, Defined Contribution Pension Plan, Paid Time Off, employee wellness program, and much more.  for more information or download the Employee Benefits Guide.

Magnet:
Commitment to Nursing Excellence

Billings Clinic is proud to be recognized for nursing excellence as a Magnet-designated organization, joining only 97 other organizations worldwide that have achieved this honor four times. The re-designation process happens every four years.  to learn more!

Pre-Employment Requirements

All new employees must complete several pre-employment requirements prior to starting.  to learn more!

Scheduling Supervisor (1.0 FTE)

SCHEDULING - CLINIC (BILLINGS CLINIC CLINIC)

req
11191

Shift: Day, Evenings, Nights, Weekends

Employment Status:
Full-Time (.75 or greater)

Hours per Pay Period: 1.00 = 80 hours every two weeks (Non-Exempt)

Starting Wage DOE: $25.12 - 31.40

Implement the objectives, policies, and procedures that support the mission, vision, and values of Billings Clinic. Maintains the standards, customer relations, and practice in a designated service line. Accountabilities include: quality of services; short and long range planning to achieve goals and objectives; physician and interdepartmental/intradepartmental relations; personnel management; and providing leadership for the day-to-day operations. The scheduling team provides non-clinical support for all departments and their scheduling needs.

Ensuring appropriate staffing levels for all areas and escalating staffing needs to the manager, as needed. Coordinates with manger and trainer for the continuity of hiring and training for new hires and existing staff.

Essential Job Functions

* In collaboration with physician leadership and other medical staff, leadership, and other health care providers, implements short and long range plans, which enhance department services.

* Supports a realistic, cost-effective annual budget as outline by the department manager and director.

* Participates in overall planning for annual department budget and establishing goals and objectives including target timelines.

* Practices process improvement principles to assess and improve the quality of the service/care provided within the department. Maintains competency in all organizational, departmental, and outside agency safety standards relevant to job performance for department and ensures compliance of department and staff.

* Develops, retains, recruits, and leads a talented team committed to accomplishing the goals and objectives of Billings Clinic. Recommends, implements, and evaluates plans and systems that assure sufficient number of qualified and competent staff to provide care/services. Adheres to administrative policies and procedures relating to human resource management.

* Demonstrates and encourages an ethic of open communication and teamwork throughout the organization. Builds an environment of shared commitment to Billings Clinic's goals and responsibility to achieve quality outcomes. Provides consultation for related concerns and acts as a customer advocate by demonstrating sensitivity to ethical and legal ramifications of practice.

* Acts as resource to the staff, responding to questions and assists with problem resolution.

* Plans appropriate staffing practices by maximizing the utilization of resources. Forecasts and anticipates personnel needs while maintaining staffing at agreed upon budgetary levels.

* Develops and implements customer service policies, procedures and standards relating to the telephone and communications operational support services and ensures staff adherence to such.

* Responsible for…