HR Assistant

River Stone Health:

Since 1974, River Stone Health has had a rich history of providing health services to our community, from our role as the Yellowstone City-County Health Department to seeing patients in our medical and dental clinics as part of a nationwide system of Federally Qualified Health Centers. At River Stone Health we strive to build a personal connection with everyone we serve to provide optimal complete solutions, within our realm of expertise, to the variety of challenges faced by our patients, clients and customers.

In our medical and dental clinics, we provide care for 20,000 patients each year, more than half of whom are uninsured and rely on our sliding fee scale. In our medical and dental clinics, we serve all patients, regardless of their ability to pay.

The River Stone Health Human Resources Department delivers innovative, specialized human resource services to help attract and retain a high performing, diverse workforce that creates a healthy work environment. We provide a wide range of human resource management functions for all River Stone Health departments and administer a comprehensive HRIS, Ultimate Kronos Group (UKG). We are all about changing the way government does things and being modern, building modern compensation practices, procedures, and audits that will support current and future workforce and ensure fair pay practices.

The HR Assistant performs a variety of duties that will provide general support for the HR team, as well as providing general assistance to employees with questions for Human Resources. The HR Assistant provides guidance to employees on general human resources support including onboarding/recruitment; processes employee changes; assembles personnel and medical files; assists with backup for payroll; and other HR duties as needed.

• HR Assistant Services 95%
• Verify computer data entries of new employee files and changes in existing employee files (UKG).
• Maintain employee files for record and retention keeping.
• Prepare or maintain employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using HR management system software.
• Process Personnel Action Notice (PAN form) for employee status, wage, terminations and supervision changes. Track and update employee files and UKG licenses and years of service information.
• Assist with scheduling or conducting new employee orientations.
• Assist with onboarding of new hires including processing documents for E-Verify, background checks, and creation of employee records.
• Verify adherence to policies and procedures as well as applicable laws and regulations.
• Completion of employment verifications, including verbal VOEs for employment, bank loans, child support, etc.
• Conduct pre-employment reference checks via phone or email for all new employees.
• Confer with the CPO, HR Manager and outside auditors on annual audit requests, reports and inquiries.
• Provide support to River Stone Health Recruitment team
• Assist with setting up HR Orientation conference room and other conference rooms as needed for interviews and HR functions.
• Orders supplies as needed for the HR team.
• Complete special reports and other documentation as necessary.
• Attends trainings and conferences necessary for the department.

• Perform other duties as assigned in support of River Stone Health’s mission and goals.

Minimum Qualifications

• High school diploma or equivalent.
• One year of Human Resources experience and familiarity with state and federal law.
• Any combination of experience, education, and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.

Preferred Qualifications:

• Bachelor’s degree
• SHRM Certified Professional (CP) or HRCI Professional in Human Resources (PHR)
• Experience working with Ultimate Kronos Group (UKG) or comparable HRIS
• Knowledge of UKG workflows, configuration, and report generation
• Experience working in a customer service environment

• None