Night Coordinator

Coordinator, Warehouse

The Coordinator, Warehouse will perform activities that support inbound, outbound, and general warehouse operations to ensure timely delivery and scheduling of freight and proper distribution of warehouse items. Activities include data entry, preparation and distribution of reports, and record maintenance.

Schedule:

Sunday - Thursday, 4pm - 12:30am

Essential duties and responsibilities include:

• Ensuring optimal warehouse operations by preparing and processing routine forms, reports, and documents (inbound documents, outbound documents, discrepancy reports, stock and damage claims, time sheets, requisitions, shipping labels, etc.) following standard procedures.
• Communicating with internal and external customers to support staff and customer needs. Responding to inquiries and telephone calls. Responding to requests by researching information.
• Collecting, tracking, and inputting data on relevant operations metrics to support tracking warehouse performance, including shorts, mispicks, dump/damage, service level, associate over-time.
• Other duties as assigned by manager.

• Scheduling receiving appointments with vendors for all inbound freight according to warehouse capacities to support proper inbound warehouse functioning. Preparing and updating Delivery Appointment sheet daily for receiving department.
• Completing inbound freight processes by performing inbound driver check-in and check-out.
• Ensuring warehouse readiness for receiving by assigning receiving doors for inbound carriers.
• Preparing purchase orders for receiving and confirming purchase orders.

• Supporting night warehouse functions by checking returns and credit slips and assembling returned orders for proper return to picking slot. Investigating picking errors and finding missing products.
• Interacting with warehouse personnel to solve selecting and shipping issues.
• Completing outbound paperwork and reports including documents for selecting crew, route loading, drivers, and trucks received at night; updating the master storage report.

Relationships:

• Internal:
  Operations manager, purchasing department
• External:
  Carriers, vendors

Work environment:

• The work will take place at a desk in a US Foods office-based environment but may occasionally require work in normal warehouse environments including cooler and freezer areas where temperatures may be as low as
  -5 degrees.

Minimum qualifications:

• Minimum of two years of experience in warehouse & delivery procedures required.

Knowledge/skills/abilities:

• Effective communication both verbally and in writing.
• Excellent telephone and customer service ability.
• Strong math, analytical, and organizational skills with high attention to detail.
• Basic computer skills with a good knowledge of programs such as Microsoft Word, Excel, Access, and Outlook.
• Problem solving and critical thinking abilities to solve problems of limited scope.
• Strong teamwork skills with the ability to support others in the department and division.

Education:

• High school diploma or GED/equivalent required.

Preferred qualifications:

• Certifications/Training:
  Preferred experience in the following areas: SAE, Truck Builder, Red Prairie, Kronos, Incentive/Component Pay, Road Net, XATA, Shopfax, Tandem, Power Dock equipment inventories, and warranties.

Physical qualifications:

• Must be able to perform the following physical activities for the described length of time:
• Occasionally: 1% - 33 / Frequently: 34% - 66% / Continuously: 67% - 100% or Never
• Job requires worker to:
• Frequency:
• Stand occasionally
• Walk occasionally
• Drive vehicle N/A
• Sit continuously
• Lift:
• 1-10 lbs (Sedentary) occasionally
• 11-20 lbs (Light) occasionally
• 21-50 lbs (Medium) occasionally
• 51-100 lbs (Heavy) N/A
• Over 100 lbs (Very Heavy) N/A
• Carry:
• 1-10 lbs (Sedentary) occasionally
• 11-20 lbs (Light) occasionally
• 21-50 lbs (Medium) occasionally
• 51-100 lbs (Heavy) N/A
• Over 100 lbs (Very Heavy) N/A
• Push/Pull
  * 1 occasionally
• Climb/Balance
  * 2 occasionally
• Stoop/Squat occasionally
• Kneel occasionally
• Bend occasionally
• Reach above shoulder frequently
• Twist occasionally
• Grasp objects
  * 3 frequently
• Manipulate objects
  * 4 occasionally
• Manual dexterity
  * 5 occasionally
• 1 (Push/Pull: Hand truck, gate, straps, metal ramp, truck door, dolly, boxes, truck gear shift)
• 2 (Climb/Balance:
  In/Out Truck/Trailer to cab. On/Off ramp to ground level and side doorsteps and Platform of trailer. Stairs)
• 3 (Grasp Objects: Hand truck, boxes, cartons, steering wheel)
• 4 (Manipulate Objects: Boxes, dolly, metal truck ramp, hand truck, paperwork, truck gate, straps)
• 5 (Manual Dexterity: Typing, use of office machines such as copiers, printers)

This role may also receive overtime compensation. Benefits for this role may include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state or local…