File Clerk

Summary

This position serves as a File Clerk/Scanning Specialist in the Medical Administrative Service - Health Information Management Section - Scanning Unit and is under the supervision of the Chief - Health Information Management. The VA Gulf Coast Veterans Health Care System (VAGCVHCS) consists of a VHA facility in Biloxi - Mississippi.

To qualify for this position applicants must meet all requirements by the closing date of this announcement - 03/02/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-4 position you must have served 52 weeks at the GS-3. The grade may have been in any occupation - but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note:

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

General

Experience:

You must have one year of general experience. Examples of general experience would typically include - but are not limited to: progressively responsible clerical - office - or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. OR
- Education:

Applicants may substitute education for the required experience.

Education: To qualify based on education for this grade level you must have successfully completed 2 years of education above high school. OR - Combination:
Applicants may also combine education and experience to qualify at this level. You must have a combination of generalized experience and education beyond high school.

Physical Requirements: The work with computers is mainly sedentary in an office environment. However paper records retrieval - filing - and management involves long hours of standing - with extensive bending - reaching - lifting - stooping - pulling - and other physical exertion or strain. Some work will be performed in a warehouse setting and requires packing boxes (whose weight will typically exceed 20 pounds) and otherwise preparing records for shipment.

For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://(Use the "Apply for this Job" box below)..

• Receiving - indexing - scanning - and assignment of appropriate nomenclature to health and administrative information - as assigned - for incorporation into the correct patient's record Performs filing of health and administrative documents in accordance with approved procedure Maintains a system of medical records Retrieves and delivers records or documents from such system upon request from persons having right of access
• Incumbent also requests from and transfers records to other Veterans Health Administration (VHA) medical facilities
• Identifies and prepares records for retention and disposition
• Fully protects the confidentiality of patient information - access to computer files and release of access codes - according to established guidelines and policies
• Performs clerical duties Knowledge with which to periodically identify - organize - and ship inactive records to federal archives or the appropriate VHA medical center
• Read - write - communicate - and follow instructions Ensure documents are scanned to the correct patient's computerized patient record
  
  Work Schedule:
  
  Monday
  - Friday - 8:00AM-4:30PM
• subject to change - based on the needs of the facility
• Virtual:
  This is not a virtual position
• Position Description/PD#:
  File Clerk/PD03378A Relocation/Recruitment
  
  Incentives:
  
  Not Authorized Critical Skills Incentive (CSI):
  Not Approved Permanent Change of Station (PCS):
  Not Authorized