Administrative Assistant

Company Description We are a civil engineering firm dedicated to providing high-quality engineering solutions and exceptional service to our clients. Our team is committed to professionalism, integrity, collaboration, and creating a supportive workplace where employees can succeed.

Role Description The Administrative Assistant is a full-time, on-site role based in Biloxi MS, supporting daily office operations for a civil engineering firm. Responsibilities include managing phone calls, greeting visitors, and responding to routine inquiries in a professional manner. The role involves preparing and updating documents, maintaining records and filing systems, scheduling meetings, and assisting with calendars and correspondence. The Administrative Assistant will support directors and staff with clerical tasks, data entry, and basic report preparation, while coordinating with other departments to ensure smooth and timely communication.

This role requires consistent attendance, attention to detail, and adherence to city policies and procedures.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including document preparation, filing, and data entry
• Professional Phone Etiquette and Communication skills for interacting with the public, staff, and leadership
• Experience providing Administrative Assistance, such as calendar management and meeting coordination is preferred but not required.
• Proficiency with office software (e.g., word processing, spreadsheets, email, scheduling tools)
• Ability to prioritize tasks, manage time effectively, and maintain accuracy in a fast-paced environment
• Demonstrated reliability, discretion with confidential information, and commitment to public service
• High school diploma or equivalent; additional training or coursework in office administration is beneficial