HR & Financial Administrator

This role supports U.S.

-based operations; therefore, the employee will be required to work from 6:00 PM to 3:00 AM IST, and must have excellent English communication skills.

The HR & Benefits Financial Administrator is primarily responsible for accurate and timely processing, tracking, and reconciliation of HR and benefits-related invoices. Sitting at the intersection of Human Resources and Finance, this role manages the end-to-end invoice lifecycle from receipt and review through approval routing, payment follow-up, and recordkeeping. The position works closely with benefits carriers, HR leadership, and the Finance team to ensure billing accuracy, resolve discrepancies, and support cost control across the organizations benefits programs.

The ideal candidate brings a sharp eye for numbers, a process-driven mindset, and comfort managing financial workflows in a fast-paced HR environment.

• Receive, log, and process HR and benefits-related invoices from carriers, vendors, and service providers on a defined schedule
• Review invoices for accuracy, completeness, and alignment with contracted rates prior to routing for approval
• Manage the end-to-end invoice approval workflow, coordinating with HR leadership and Finance to ensure timely sign-off and payment
• Track invoice status across all open items, following up proactively with vendors or internal stakeholders to resolve delays or disputes
• Maintain organized, audit-ready records of all invoices, approvals, payment confirmations, and vendor correspondence
• Identify billing errors, duplicate charges, or rate discrepancies and initiate corrections with carriers or vendors
• Support accrual tracking by providing Finance with accurate, up-to-date invoice data on a monthly basis

• Reconcile monthly benefits invoices against enrollment and eligibility data, resolving variances in a timely manner
• Generate and maintain recurring reports on invoice status, benefits spend, and vendor payment history using Excel
• Support monthly, quarterly, and annual HR financial reporting by compiling invoice data and flagging budget variances
• Assist in preparing documentation for internal audits, compliance reviews, and year-end financial processes
• Monitor outstanding balances and credits across vendor accounts to ensure accurate financial positioning

• 1 - 2 years of experience in an invoicing, accounts payable, billing, or HR/benefits finance support role
• Proficiency in Microsoft Excel, including use of formulas, pivot tables, and data organization for financial tracking
• Strong numerical aptitude with the ability to identify discrepancies, reconcile data, and follow transactions end-to-end
• Familiarity with HRIS or payroll platforms; experience with UKG and/or ADP a strong plus
• Effective written and verbal communication skills, with comfort following up on open items with vendors and internal teams
• Ability to manage multiple invoice cycles simultaneously and meet recurring deadlines
• Ability to handle sensitive financial and employee data with discretion