Operations and Finance Manager, Physics

About Binghamton University

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service;
Binghamton University is where our students, faculty and staff thrive.

Department of Physics, Applied Physics, and Astronomy at Binghamton University seeks an outstanding candidate for a full‑time professional staff member to serve as the Operations and Finance Manager. The Operations and Finance Manager provides support for a wide variety of administrative and budgetary matters related to the daily functioning of the department, including coordination of fiscal operations, course building and curriculum planning, building administration, scheduling and record keeping, and supervision of office staff.

Budget

Title:

Senior Staff Assistant (SL‑3);
Salary: $57,151.

Expected start date:
November 6, 2025.

Visa sponsorship is not available for this position.

• Management of all fiscal operations in collaboration with the chair, including providing budget reports, monitoring all deposits and expenses, and making budgetary projections.
• In collaboration with faculty and staff, auditing and approving laboratory and lab manual fees and associated expenditures.
• Assemble the department curriculum plan and course scheduling in consultation with the chair.
• Creatively solve departmental challenges related to enrollment, space, and budgetary issues.
• Monitor and implement pre‑requisites and co‑requisites across a wide range of courses.
• Collaborate with other departments associated with physics on campus.
• Provide administrative assistance to the chair, e.g. such as providing information and reports required for chair decisions, communicating with other administrative units on campus (Dean's office, HR, registrar, etc.), calendar management, scheduling faculty and staff meetings, taking and dissemination of meeting minutes, drafting chair letters, etc.
• Oversee administrative tasks related to changes in departmental personnel, including: compiling and submitting faculty personnel cases, coordinating faculty and staff recruitment, hiring and assigning federal work study students, reviewing TA and grader assignments, and completing all human resource system transactions for the department in the HR system.
• Coordinate Smart Energy building and access functions, including working with Physical Facilities as needed to address repairs, renovations, and maintenance issues.
• Supervision of office staff which includes managing general and specialized duties for members of the office dedicated to undergraduate, graduate, and general departmental administrative tasks.

• Bachelor's degree (or higher).
• Accounting training and/or experience.
• Experience with spreadsheets and databases.
• Two or more years of experience in an office administration role, i.e. records management, resource allocation, budget and financial management, maintenance of confidential records, etc.
• Effective written and verbal communication skills.
• Effective organization skills and attention to detail.
• Computer literacy and experience, i.e. office products, email, online calendar management, database management, etc.

• Bachelor's degree (or higher) in accounting, business administration, or related field.
• Five or more years of experience in an office administration role.
• Experience with building management and interacting with maintenance/facilities.

Offers of employment may be contingent upon successful completion of a pre‑employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco‑free campus.

Pursuant to Executive Order 161, no State entity may ask an applicant for employment to provide his or her current compensation, or any prior compensation history, until a conditional offer of employment with compensation is…