Assistant to Associate Deans, Decker College

Job Title

Senior Staff Assistant (SL-3)

$57,151 - $68,000

The Assistant to the Associate Deans provides high-level administrative support in a dynamic academic environment. The role requires organization, sound judgment, discretion, and the ability to manage competing responsibilities with accuracy and efficiency. The position supports the Associate Deans’ initiatives and daily operations, ensuring continuity of workflow and coordinating projects, communications, and administrative processes.

• Provide flexible administrative support for committees, special projects, and events.
• Coordinate meetings and committee operations, including scheduling, agenda development, minutes, follow-up communication, and action item tracking.
• Coordinate purchasing, vendor communication, and procurement activities related to programs, grants, events, and operational needs.
• Track expenditures for designated accounts and grant-funded initiatives.
• Manage and organize documents, files, and shared drives, ensuring appropriate access and recordkeeping.
• Develop promotional and informational materials using Canva, Google Slides, and related tools.
• Monitor deadlines and independently manage recurring and ad hoc responsibilities to ensure timely completion.
• Assist with planning and logistics for events, visiting guests, and travel arrangements.
• Contribute to projects and strategic initiatives through data collection, reporting, and document coordination.
• Facilitate communication and coordination among faculty, staff, campus, and community partners, and external organizations.
• Exercise discretion and maintain strict confidentiality with sensitive information.
• Demonstrate follow-through, attention to detail, and the ability to foster and maintain effective working relationships across a wide range of collaborators and stakeholders.

• Bachelor’s degree.
• Demonstrated experience preparing clear, accurate, and professional documentation and communications.
• Demonstrated ability to effectively use Google Workspace tools, including Gmail, Calendar, Docs, Drive, Sheets, Forms, and Slides.

• Master’s degree.
• Demonstrated experience providing administrative support to leadership within higher education or another complex organizational environment.

Visa sponsorship is not available for this position. Applicants requiring future sponsorship are not eligible.

Pre‑employment background check is required.

The university does not use E‑Verify.

Binghamton University is a tobacco-free campus.

Equal Opportunity/Affirmative Action Employer. The State University of New York is an Equal Opportunity / affirmative action employer. Binghamton University provides and promotes equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest or criminal conviction record unless based upon a bona fide occupational qualification or other exception.