Office Assistant 2

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Review Vacancy

Date Posted 07/30/26

Applications Due
08/13/26

Vacancy ID220932

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency People With Developmental Disabilities, Office for

Title Office Assistant 2

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $42641 to $52413 Annually

Employment Type

Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Broome

Street Address OPWDD Broome - Business Office

249 Glenwood Rd

City Binghamton

StateNY

Zip Code
13905

Duties Description POSITION

DESCRIPTION:

The Office Assistant 2 position may be assigned to one or multiple areas of the Business Office including:
Accounts Payable, with overlap in auditing, cashiering, purchasing and/or Storehouse. The individual assigned to this position is responsible for receiving and reviewing Visa Statements from cardholders; reconciling Visa charges in the Statewide Financial System; receiving and distributing cash and checks; processing Visa payments; ensuring purchases are made according to procedures and guidelines; performing audits of expenditures made with individuals' Personal Allowance funds;

ensuring invoices are submitted according to pre-established requirements; submitting invoices for payment; and compiling data for reports. The position requires computer knowledge, an aptitude for working with numbers, the ability to multi-task, organizational skills, and the ability to work well with others. A person in this position will review documents, verify information, and process work in accordance with State rules and regulations.

PRIMARY DUTIES AND RESPONSIBILITIES:

* Data Entry into Statewide Financial System to charge the appropriate district account for purchases made by staff using their state-issued VISA card

* Review purchases made with VISA for appropriateness for NYS to pay

* Ensure VISA documentation received is timely and complete

* Review documents in the State Financial System

* Process VISA transactions for payments handled by the Accounts Payable Department

* Provide general office support

* Operate various communication systems such as telephones and computers; and keep records of such communications.

* Answer phones, develop and complete forms, assist Staff & Vendors, create or assist in the preparation of reports, charts, and other related activities.

* Maintain, update and correct records and files.

* Receive, screen and review various documents and/or forms.

* Sort and distribute mail, email or other forms of correspondence or communication.

* Process Purchase request per the NYS Spending Guidelines, Utilizing the NYS SFS system or NYS P-Card.

* Maintain Inventory, Ship and receiving deliveries and process work in accordance with state rules and regulations.

* Other Duties as Necessary

Candidates will be expected to demonstrate and will be evaluated against the following criteria:

* The ability to work independently with minimal supervision.

* The ability to present ideas clearly and effectively in the preparation of correspondence and reports and in dealing with people on the phone and in person.

* The ability to communicate effectively and efficiently with agency staff and outside agencies.

* The ability to effectively follow up on correspondence and phone calls when needed.

* The ability to demonstrate a working knowledge of computers, Windows 10, Microsoft Word, Excel, and agency computer systems.

* The ability to readily adapt to new assignments and changing priorities.

* Possess an acceptable attendance record and work record (e-file).

Linked In:

#LI-KT1

Minimum Qualifications Promotion:

One year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher.

Open Competitive:

One year of clerical experience.

Competitive:

You must be reachable for appointment on the current Civil Service eligible list used for filling this title.

Transfer:

Candidates must have one year of permanent competitive, non-competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an…