Administrative Coordinator - Family Medicine Residency

Administrative Coordinator For Family Medicine Residency Program

Help shape the future of family medicine. As the Administrative Coordinator for our Family Medicine Residency Program, you'll play a vital role in supporting resident physicians, faculty, and program leadership as they prepare the next generation of healthcare providers to care for our communities.

About Guthrie Lourdes Hospital:
Join a 197-bed acute care hospital known for supporting its nurses and recognized nationally as a top place to work, including Modern Healthcare, Forbes, and Newsweek.

Why Choose Guthrie:

• Voluntary 403(b) Retirement Plan – Plan for your future with Fidelity investment options
• Employee Assistance Program – Confidential support for personal and professional well-being
• Shift Differentials & Premiums – Earn more for evenings, nights, weekends, and float coverage
• PTO Starts on Day 1
• Friendly, Inclusive Work Family – Be part of a team that feels like home

Recognized as a Top Healthcare

Employer:

• Best Places to Work 2025 - Modern Healthcare
• America's Greatest Workplaces in Healthcare 2025, 2026 - Newsweek
• America's Best-In-State Employers (PA) 2025 - Forbes
• America's Best Employers for Healthcare Professionals 2025 - Forbes
• America's Best Employers for Women 2025 – Forbes

Schedule & Coverage:

• Full-Time, Day Shift

Position Summary:

Provides secretarial/administrative support to Internal Medicine Residency Program, with oversight from the Manager of GME Residency Programs (MRP), Program Director (PD) and DIO.

The Program Coordinator (PC) is responsible for the operational and financial management of the accredited Residency training program as well as strategic planning support for the programs and institutional improvement efforts.

The PC will ensure compliance with the residency specialty specific Accreditation Council for Graduate Medical Education (ACGME) requirements.

The position requires a comprehensive and detailed understanding of the national accreditation and hospital policies.

The PC will continually assess and reassess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, coordinating and supporting the preparation of didactic work sessions, communicating to all required personnel, and maintain residency related databases.

PC will be the point person to serve as a liaison between, GME program manager, Program Director, faculty, resident, students, rotation contacts and other internal and external agencies.

Experience:

Five years administrative assistant (or related secretarial) experience required.

Computer skills and proficiency in multiple software programs including;
Microsoft Office, Word, Excel, Power Point and willingness to learn other programs/software that becomes relevant and required for program.

Must be able to handle diverse workload, demonstrate strong multitasking capability, exercise solid professional, individual judgement within limits of standard practice.

Must have the ability to work well under pressure and maintain composure with a pleasant, positive, professional attitude.

Must be motivated, energetic and detail oriented. Individuals must have strong interpersonal skills, be able to work independently, and possess time management skills.

Familiarity in hospital or medical setting desired.

Education:

Two-year degree, associate's degree in secretarial sciences preferred: however, related and significant experience at the administrative may be considered in lieu of a degree.

Licenses:

No licenses required

Essential Functions: