Office Administrator

Office Administrator Broome County Mental Health Department (BCMHD) Binghamton, New York - Onsite Nonexempt, Full Time, 40 hours/week Compensation: $23 to $25/hour

Put the CARE in your CAREER! At CCSI, our mission is to activate possibilities and spark change in organizations that put people first. Our vision guides us all in the right direction: a world of communities where everyone flourishes. CCSI is a trusted partner to human-centered organizations. We work with government, education, and non-profit institutions to strengthen their day-to-day operations, build successful teams, plan for the future, and increase their impact.

We help organizations rise so communities can flourish. If you’re looking for a career with purpose that creates lasting change in the community, we encourage you to apply. We are seeking a talented Office Administrator to join our team of nearly 500 employees.

The Office Administrator assists the Department with supporting its mission: to promote and protect the mental health, substance use recovery, and intellectual/developmental abilities of the individuals, families and communities of Broome County.

The Office Administrator is assigned to work on behalf of BCMHD with professional verbal, digital, and in-person communication modalities, as well as owning and administering various roles and projects on its behalf.

The position identifies and cultivates relationships with key staff in relevant County Departments to facilitate communication and conduct business.

The Office Administrator will assist Broome County Department leadership with required Department functions, responsibilities, and communications as assigned.

• Coordinating site related communication and planning; representing the department in county facility meetings; managing room and equipment reservations.
• Ensure items in storage are kept neat, organized and easily accessible.
• Maintain a master inventory of all Department assets and track items that need restocking or replacement.
• Serve as point person for resolving facilities-related concerns, take initiative to resolve problems as they arise.
• Conduct regular compliance checks on signage, emergency exits, first aid supplies, and other emergency-related Department logistics.
• Takes responsibility for the stocking, cleanliness/condition of Department common areas including hallways, storage rooms, conference/interview rooms, copy room, and kitchen.

• Facilitating/monitoring staff and department communications Management of conference rooms, office supplies, information technology, maintenance of technical resources (copiers, etc.) and ingoing/outgoing mail.
• Monitor Department shared email and organize incoming information, providing same-day or next day follow up communications.
• Schedule appointments, coordinate meetings, and maintain calendars for Department leadership, as requested.
• Compile materials and prepare agendas for plannings sessions, committee meetings, and legislative sessions.
• Maintain contact lists for partner organizations and stakeholders that are accurate and up to date for efficient Department communications.
• Create and manage an online listserv to share timely updates, funding opportunities, and program announcements with provider contacts, including maintaining subscription lists and coordinating message distribution.

• Receive and respond to all Department records requests in alignment with Department Policy within five (5) business days receipt.

• This position will provide administrative support for the statutory responsibilities of the Broome County Department of Mental Health, including:
  Documentation handling and management.
• Scheduling and documenting several board and subcommittee / specialty meetings subcommittees.
• Managing board communication, membership, Bylaw compliance, and practices that align with the Broome County Charter and applicable laws and statutes.
• Supporting communication with state oversight agencies (OASAS, OMH, OPWDD, DCJS, DOH, etc).
• Support Department programs, projects, and tasks as assigned.

Associates degree and three (3) years related office experience, or equivalent education and work experience ( see CCSI's equivalency chart ). Demonstration of progressive independent responsibility.

• Ability to satisfactorily complete required background screenings required for specificity of role. This will include, but is not limited to,…