Operations and Finance Manager, History

About Binghamton University

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character – shaped by our mission, outstanding academics, facilities, and community life – promotes extraordinary student success, research, and service;
Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than having a great job – it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty who value cutting‑edge, and community‑engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high‑achieving student body represents diverse experiences from first‑generation college‑goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Budget

Title:

Senior Staff Assistant (SL‑3)

Salary: $57,151 – $62,000

The Operations and Finance Manager will:

• Provide administrative support to the Chair and Program Directors
  • Advise Chair, Program Directors and others with respect to university programs/policies.
    • Assist the Chair with problem solving
    • Identify practical ways to improve efficiency
  • Oversee financial accounts and assist with budgeting and other financial matters.
    • Attend meetings with Chair, Assistant and Associate Deans, Harpur Director of Finance as needed
    • Assist Chair with tracking and estimating revenues and expenses
    • Prepare budget monthly/compile data from Business Intelligence platform as needed
    • Meet with Chair to go over budget as needed
    • Keep track of various accounts and manage balance transfers as appropriate
    • Oversee tracking of summer/winter enrollments to assist Chair in revenue projections
  • Curricular planning, course scheduling and promotion.
    • Assist Chair and Program Directors with curricular planning and solving related problems
    • Prepare curriculum plan files, coordinate with Harpur Dean's office, and attend planning meetings with Chair and Harpur Dean's office
    • Prepare and circulate draft of course schedules and enter in Banner
    • Maintain contacts with adjuncts and summer/winter instructors
    • Retrieve, compile and send "Course Guide" information to faculty and instructors for editing each semester. Maintain complete listing for future reference
    • Edit and submit material for University Catalogue / Bulletin
    • Maintain instructor course offering history for each faculty member
    • Promotion of Winter and Summer courses
  • Train, supervise and coordinate staff.
    • Train and supervise full time office assistant and Administrative Assistant
    • Train and supervise student assistant and/or work‑study student(s)
    • Coordinate staff responsibilities to ensure uninterrupted operations when staff are absent from work
  • Book and attend meetings and keep minutes.
    • Attend all department meetings, take attendance and detailed notes, create minutes
    • Book all meetings, organize refreshments as necessary
  • Managing department's online presence.
    • Maintain and improve department websites
    • Design new approaches to improve communications with students
    • Coordinate with Harpur Dean's office and Division of Marketing regarding department's website
  • Oversee annual PAT event and other lectures (including planning, promoting, ordering food, creating the program, creating awards certificates, etc)
  • Assist in determination and procurement of office equipment needs, including copier, printers, computers, and space and facility needs
  • Compile statistics, generate departmental reports, and…