Administrative Coordinator, Provost's Office

About Binghamton University:

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service;
Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Budget

Title:

Senior Staff Assistant (SL-3)

Salary: $65,000 - $78,000

Binghamton University seeks applicants for a Senior Staff Assistant, in the Provost's Office, which falls under the Division of Academic Affairs. Reporting to the Senior Staff Associate for the Executive Vice President of Academic Affairs/Office Manager.

• Coordinate with the Vice Provost for Faculty Affairs, dean's offices, and academic departments/units to maintain an online database of external awards and deadline dates, and recording current nominations and past outcomes
• Maintain regular contact with awarding organizations
• Identify and disseminate information about nomination opportunities to schools, departments/units, and individuals
• In conjunction with the Vice Provost for Faculty Affairs, the Research Division, Deans and Department Chairs, identify potential faculty candidates for national and international awards, fellowships and other honors
• Liaise with faculty to coordinate award opportunities
• Assist in preparing nomination statements and letters, and contacting references
• Provide information to the Division of Communications and Marketing on successes
• Conduct survey of faculty profiles on digital platforms
• Assist faculty in enhancing their professional and digital presence
• Prepare comprehensive activity reports for internal and external use
• Review all internal award online descriptions to see if the details are still accurate and informative
• Provide administrative support for the Drescher Leave Program, including working with UUP president, collecting applications, and submitting applications to NYS Office of Employee Relations
• Provide administrative support for Lois
  
  B. DeFleur award, including organizing luncheon
• Provide administrative support for the SUNY Chancellors Awards, including sending out call for nominations, organizing meetings, and managing documentation for academic affairs throughout the nomination process
• Manage Provost's award tracking system for all Provost's awards
• Maintain database of previous Chancellor award winners and Distinguished Professors, and coordinate meetings with such
• Co-Coordinate New Faculty Orientation and New Chairs Orientation with Provost Office personnel
• Coordinate and assist with other faculty projects, orientation and workshops, as required
• Update Provost's Office website as needed

• Bachelor's degree
• Experience collaborating with faculty, staff, and administration
• Experience managing multiple tasks and timelines with attention to detail
• Experience in event planning
• Minimum of 1 year of related experience, with office…