Operations and Finance Manager, Judaic Studies

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Binghamton merges rigorous academics, distinguished faculty whovalue cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engageand challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goersto international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight,intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and inkeeping with this commitment, we welcome all to apply, includingveterans and persons with disabilities.

Budget

Title:

Senior Staff Assistant (SL-3)

Salary: $57,151

This position will support the general administrative needs of the Judaic Studies Department as well as direct the new Program in Public Leadership and assist in providing support to the Center for Israel Studies. Duties include developing and managing the internship program, record keeping, budgeting and purchasing, event organization support, office space management, coordinating visiting scholars, processing HR and travel paperwork, supervising staff, managing communications with students, faculty, and the community.

• Assist the Chair in the planning and general administration of processes and procedures to continue a successful running department.
• Manage various Departmental financial accounts and funding sources, handle department purchases and funds transfers, track revenues/expenses, assist in developing the budget, and prepare financial reporting.
• Process department travel and reimbursement paperwork, keep upto date with all travel regulations and procedures.
• Coordinate and assist with Personnel cases, new faculty hires,and all other HR paperwork for the Department.
• Coordinate Departmental events and promotional efforts withcommittee members and departmental staff.
• Support Director of Undergraduate Studies and help students with registration, declaring major/minor, and organizing payment of scholarships and department funded internships.
• Responsible for Departmental space, furnishing, equipment,computer software and facilities management to include putting inwork orders; overseeing department equipment and computer inventory; coordinating keys and key card access.
• Supervise the management of the department Google Drive,website, Listservs, mailing lists.
• Hire and supervise department staff and Federal College Work Study students.

• Build relationships and coordinate with host agencies/organizations.
• Coordinate with on-campus partners (Admissions, the Fleishman Center, Harpur Advising, and CCE) and alumni.
• Manage and coordinate with 4+1 partners (CCPA, SOM, etc.).
• Arrange and implement the payment of scholarships.
• Organize student information sessions to promote internships,and other special event programming.
• Develop and coordinate the application and selection /placement process.
• Manage the budget and donor funds supporting the program,facilitate donor letters and reporting.
• Create promotional materials.

• Assist the Director in the general administration of The Centerfor Israel Studies' events and finances.
• Manage the Center's financial accounts, make purchases, track revenues/expenses, assist in developing the budget, and prepare financial reporting.
• Process reimbursements, travel reimbursements, and HRforms.
• Assist in event planning and coordinating travel and payments for visiting scholars.
• Maintain records and coordinate the upkeep of the…