Payroll Specialist; BOCES

Major Responsibilities

• Processes and maintains employee payroll records including salaries, deductions, payroll changes, and related employee database information.
• Processes bi‑weekly payrolls and coordinates pay period activities across multiple departments, including account coding. Examines and reviews payroll change reports and payroll calculation sheets to ensure payroll accuracy and consistency.
• Reviews payroll calculation sheets prepared by payroll clerks.
• Prepares monthly retirement system reports, quarterly IRS and NYS filings, ACA‑related reporting, W‑2 reporting, and other required payroll reports.
• Assists in preparing annual pay calendars, pay schedules, and pay frequencies in coordination with school districts.
• Interprets and implements payroll processing updates, including retirement system and regulatory reporting changes.
• Prepares workers’ compensation filings and related documentation.
• Performs payroll reconciliation functions including payroll to General Ledger and payroll encumbrance processes.
• Ensures compliance with Federal, State, and local laws, regulations, and payroll reporting requirements.
• Acts as liaison between school district personnel, government agencies, retirement systems, banks, and other external contacts.
• Performs other duties as assigned related to Payroll Specialist functions, typical activities, and minimum qualifications.

• A.) Graduation from a regionally accredited or New York State registered college or university with a Bachelor’s degree in Business Administration, Accounting, Finance, or a closely related field and one year of experience maintaining payroll records or financial accounts and records.
• B.) Graduation from a regionally accredited or New York State registered college or university with an Associate’s degree in Business Administration, Accounting, Finance, or a closely related field and three years of experience maintaining payroll records, or financial accounts and records.
• C.) Graduation from high school or possession of an equivalency diploma and five years of experience maintaining payroll records, or financial accounts and records.
• D.) An equivalent combination of training and experience as defined by the limits of
  
  A),
  
  B) and
  
  C) above.

* Broome County Civil Service Exam Required.